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  1. 202-09, "Commanding Officer"
    Visit upon assignment to command and semi-annually thereafter, for briefing, the following:
    • a. Civilian Complaint Review Board
    • b. Internal Affairs Bureau
    • c. Community Affairs Bureau
    • d. Quality Assurance Division.
    • Visit the Office of Equal Employment Opportunity for briefing, upon assignment to command and annually thereafter.
  2. 202-09 - Commanding Officer
    Be responsible for:
    • a. Proper performance of functions designated for command
    • b. Efficiency and discipline of personnel assigned to command
    • c. Informing members of command of current directives and orders
    • d. Serviceability, proper care and use of equipment assigned to command
    • e. Patrol, administrative and record keeping functions of the command.
  3. 202-09 - Commanding Officer
    transfer of property to final storage location
    • Notify the borough adjutant or borough executive officer within respective Bureau (Patrol Services, Housing, Transit), upon discovery or notification that there is invoiced property stored in the command in excess of thirty (30) days and:
    • a. Conduct investigation
    • b. Expedite transfer of property to final storage location.
  4. 202-09 - Commanding Officer
    the initial stages of an official investigation
    Make a background inquiry, if necessary, through the Internal Affairs Bureau Command Center during the initial stages of an official investigation involving a member of the service and PRIOR to suspending, modifying or placing the member concerned on restricted duty pending an evaluation of duty status.
  5. 202-10 - Executive Officer
    transfer of the property to the final storage location
    • Review Command Log entries regarding invoiced property daily and if any property is stored in the command in excess of thirty (30) days, consult with the operations coordinator, desk officer, evidence/property control specialist etc., to determine the appropriate course of action to expedite the transfer of the property to the final storage location.
    • a. Brief the commanding officer on actions taken.
  6. 202-11, "Operations Coordinator"
    snow removal equipment
    Conduct survey of command’s snow removal equipment (e.g., snowblowers, snow shovels, de-icing rock salt, etc.) by September 15th to ensure its availability and adequacy. Obtain replacement supplies or equipment, if necessary.”
  7. 203-07 Performance on duty Personal appearance
    Newly promoted members
    Newly promoted members must set an example for subordinates and should demonstratethis at each promotion ceremony they attend. To ensure observance of uniform regulations at promotion ceremonies, the promotee’s current commandingofficer/designated supervisor will inspect promotee prior to the promotion ceremony.The results of this inspection will be recorded on a “Uniform Promotion Checklist”
  8. 203-07 Performance on duty Personal appearance
    members being promoted
    All members being promoted are required to have a uniform inspection performed assoon as they are notified of the promotion. The member’s current commanding officer will immediately conduct a uniform inspection, using the “Uniform InspectionChecklist.” Promotee will present the completed “Uniform Inspection Checklist” tothe Commanding Officer, Leadership Training Section, when assigned to the leadership training course
  9. 203-16.Guidelines For Acceptance of Gifts and other Comp
    Whenever a member of the service is offered a gift or becomes aware that a gift will be offered in appreciation for police service
    COMMANDING OFFICER CONCERNED
    Review circumstances regarding the offering of the gift.

    Review Department Board of Ethics rulings relating to acceptance of gifts.
  10. 203-16.Guidelines For Acceptance of Gifts and other Comp
    IF GIFT IS A REWARD OR PRESENT FOR POLICE SERVICE RENDEREDIN DISCHARGE OF OFFICIAL DUTY
    COMMANDING OFFICER CONCERNED
    1. Prepare a report, on Typed Letterhead, to the Police Commissioner, for review and final determination regarding acceptability of gift.
  11. 203-16.Guidelines For Acceptance of Gifts and other Comp
    IF GIFT IS OFFERED BY A PERSON/FIRM WHICH IS, OR INTENDS TO ENGAGE IN BUSINESS DEALING WITH THE CITY OF NEW YORK
    COMMANDING OFFICER CONCERNED
    Review City Charter, to ensure that there is no conflict of interest. Make final determination regarding the propriety of accepting gift and notify member concerned. Request ruling by Board of Ethics if circumstances of offering are peculiar in nature and not reflected in current rulings.
  12. 203-17.Fund Raising Events
    Prior to the fund raising event or posting of advertisements, concerning the event. Prepare a request, on Typed Letterhead, addressed to the Chief of InternalAffairs, (through channels), containing the following information:
    COMMANDING OFFICER,MEMBER CONCERNED
    • a. The date, time and location of the fund-raiser, the identities of theorganizers and the recipient of the proceeds after expenses.
    • b. The results of inquiries made to the Intelligence Division and theOrganized Crime Control Bureau relative to the premises and theprincipals involved, and the State Liquor Authority, whenappropriate.
    • c. The results of a check of the respective precinct’s IntegrityMonitoring File.
    • d. The specific manner by which funds will be raised and the methodof compensation to the principals of the premises, including anassurance that the full retail price will be paid for all food,beverages and ancillary services, such as music, entertainment, etc.
    • e. A statement indicating that no illegal gambling will take place atthe event.
    • f. A statement indicating that a specific accounting of fundscollected and disbursed will be forwarded, within thirty (30) daysafter the fund-raiser, to the Chief of Internal Affairs.
    • g. A statement indicating that no conflict with Department proceduresand/or guidelines was found to exist relative to the fundraiser.
    • h. A concluding remark recommending approval of the request.
    • Forward completed request, through channels, to the Chief of Internal Affairs
  13. 206-02 Command Discipline
    Upon receiving a SUPERVISOR’S COMPLAINT REPORT/COMMANDDISCIPLINE ELECTION REPORT concerning a member of theservice (uniformed or civilian) assigned to his/her command.
    COMMANDING/EXECUTIVE OFFICER
    • 1. Investigate to determine if allegation is substantiated.
    • 2. Indicate findings on REPORT, if allegation is not substantiated and: For actions described in violations subject to command discipline procedure Schedule “A”:(1) File the report in back of Command Discipline Log after recording disposition. For actions described in violations subject to command discipline procedure Schedule “B”:(1) File original in back of Command Discipline Log(2) Forward copy to next higher command for informational purposes
  14. 206-02 Command Discipline
    COMMANDING/EXECUTIVE OFFICER
    Advise member that he/she is entitled to
    • -Accept finding and proposed penalty
    • -or Accept finding but appeal proposed penalty to Command Discipline Review Panel,
    • -or Decline to accept the finding and proposed penalty and have the matter resolved through formal charges and specifications.
  15. 206-02 Command Discipline
    IF MEMBER ACCEPTS FINDINGS AND PROPOSED PENALTY
    COMMANDING OFFICER
    • Enter disposition on REPORT and ensure that timekeeper makes and verifies adjustments made to member’s time records with Payroll Management System, as necessary.
    • File REPORT in command.

    In all cases where a Schedule “B” command discipline has been substantiated and disposed of, forward a copy of the REPORT to the Department Advocate’s Office and the Disciplinary Assessment Unit,through channels
  16. 206-02 Command Discipline
    IF MEMBER ACCEPTS FINDINGS AND DECLINES PROPOSED PENALTY
    COMMANDING/EXECUTIVE OFFICER
    • Enter disposition on REPORT.
    • Forward to the next higher command, the REPORT, and facts of incident on Typed Letterhead with member’s disciplinary history.

    Forward a copy of the REPORT and a copy of the Panel’s decision to the Department Advocate’s Office and the Disciplinary Assessment Unit, for all Schedule “B” violations
  17. 206-02 Command Discipline
    IF MEMBER ELECTS FORMAL CHARGES
    COMMANDING/EXECUTIVE OFFICER
    • Enter disposition on REPORT and file.
    • Confer with the Department Advocate’s Office regarding the preparation of charges and specifications
  18. 206-04 Authorized Penalties Under Command Discipline
    COMMANDING/EXECUTIVE OFFICER
    When a command discipline allegation is substantiated:
    • Impose one (1) of the following penalties:
    • a. Forfeiture of up to five (5) days vacation or accrued time for Schedule “A” violations.
    • b. Forfeiture of up to ten (10) days vacation or accrued time for Schedule “B” violations.
    • c. Revocation of permission to engage in outside employment for afixed period of time, not to exceed thirty (30) days, if the violationis related to the outside employment.
    • d. Restrict out-of-command assignments, which pay “portal-toportal”and overtime for a fixed period, not to exceed five (5) suchassignments
  19. 206-05 Preparation of Charges and Specifications
    AFTER CHARGES AND SPECIFICATIONS HAVE BEEN VERBALLY APPROVED
    COMMANDING OFFICER/SUPERVISOR PREFERRING CHARGES
    • Telephone the Internal Affairs Bureau Command Center.
    • a. Obtain name of Internal Affairs Bureau member notified and log number. Provide the Department Advocate’s Office with a Typed Letterhead, addressed to the First Deputy Commissioner, describing the basis for each charge and specification. Include the following:(1) Internal Affairs Bureau log number and name of person notified(2) Command/bureau serial number(3) Duty schedule of complainant and respondent(4) Name of consulting attorney who approved charges and specifications
  20. 206-07 Cause for Suspension or Modified Assignment
    A captain or above may place a uniformed member of the service onmodified assignment or suspension when a member:
    • a. Is indicted by a grand jury
    • b. Is arrested
    • c. Is served with CHARGES AND SPECIFICATIONS, alleging serious misconduct
    • d. Is unfit for duty due to the effects of an intoxicant or drug or aftereffects thereof
    • e. Patronizes an unlicensed premises (neighborhood tavern orrestaurant with an expired/suspended license) where the only apparent illegal activity is the sale of alcoholic beverages, exceptin the performance of duty.
  21. 206-08 Suspension from Duty - UMOS
    When a uniformed member of the service is suspended:
    RANKING OFFICER IN CHARGE
    • 1. Inform member concerned of suspension from duty and the reason.
    • 2. Direct member to surrender all Department property and all revolvers orpistols owned or possessed.
    • 3. Direct member to report in person, if not on sick report, each Monday,Wednesday and Friday to residence precinct. (Captain and above willreport to residence borough command.)
    • 4. Inform suspended member that he may request waiver of reporting requirementby submitting form AGREEMENT TO ACCEPT SERVICE OF NOTICE at residence precinct or Department Advocate’s Office.If suspended member prepares form in residence precinct, the precinct commander willforward a copy of the form to the Department Advocate’s Office. If the form is preparedin the Department Advocate’s Office, Department Advocate personnel will notify thedesk officer, precinct of residence that the suspended member no longer has to report.
    • 5. Surrender, promptly, all Department property and all pistols or revolversowned or possessed.
    • 6. Do not wear uniform while suspended.
    • 7. Enter facts concerning suspension in Command Log.
    • 8. Notify supervisor on duty at Operations Unit, member’s command, andmember’s residence precinct, if below rank of captain, or residenceborough command if captain or above.a. Notify Internal Affairs Bureau Command Center.
    • 9. Follow procedure for removal of property as outlined in P.G. 206-17,“Removal And Restoration Of Firearms.”a. Property other than firearms, shield and IDENTIFICATIONCARD (PD416-091) will be retained at member’s command.
    • 10. Immediately forward report (DIRECT) to First Deputy Commissioner, DeputyCommissioner - Trials, Chief of Department, Chief of Personnel, DepartmentAdvocate and member’s commanding officer. Forward an additional copy ofreport to First Deputy Commissioner (THROUGH CHANNELS).
  22. 206-09 Suspend Civilian
    RANKING OFFICER IN CHARGE
    When a civilian member of the service is suspended
    • 1. Inform member concerned of suspension from duty and reason.
    • 2. Direct member to surrender all Department property.
    • a. Have IDENTIFICATION CARD (PD416-091) and shield, when applicable, hand delivered with Typed Letterhead to the EmployeeManagement Division - Shield and Identification Card Unit by next business day and obtain receipt for file in command.
    • b. Have other Department property safeguarded at command (e.g.,keys, etc.).
    • 3. Direct civilian member of the service not to wear uniform or part ofuniform while under suspension.
    • 4. Notify member concerned that charges are to be preferred and will beprocessed in normal manner.
    • a. Supervise preparation of charges.
    • 5. Notify the following:
    • a. Operations Unit
    • b. Internal Affairs Bureau Command Center
    • c. Civilian member’s commanding officer/counterpart, if not present
  23. 206-09 Suspend CiviliaN
    When a civilian member of the service is suspended
    RANKINGOFFICER IN CHARGE
    • Submit report on Typed Letterhead within twenty-four (24) hours to:
    • a. First Deputy Commissioner
    • b. Chief of Department
    • c. Deputy Commissioner-Trials
    • d. Department Advocate’s Office
    • e. Civilian member’s commanding officer.
  24. 206-12 Removal of Firearms from Intox UMOS
    in all misconduct cases in which theuse of alcohol is indicated
    Prior to final adjudication of a disciplinary matter, in all misconduct cases in which theuse of alcohol is indicated, a conferral with the Early Intervention Unit must be made,and an alcoholism assessment by the Counseling Services Unit, must be conducted. Inaddition, in appropriate cases, final adjudication of the disciplinary matter will be held in abeyance pending completion of treatment for alcoholism. The DepartmentAdvocate’s Office or the Office of the Special Prosecutor, as appropriate, are required to ensure that these steps are taken
  25. 207-10 Bias Motivated Incident
    UNIFORMED MEMBER OF THE SERVICE
    When a uniformed member of the service is dispatched to the scene of anincident which may be a bias incident

    take police action appropriate for stabilization
    • Evaluate condition and take police action appropriate for stabilization of the area, if necessary.
    • Determine if possibility exists that offense or unlawful act is motivated by bias or prejudice as contained in the definition of a “Bias Incident.”
    • Request patrol supervisor to respond if bias incident is suspected.
  26. 207-10 Bias Motivated Incident
    PATROLSUPERVISOR
    When a uniformed member of the service is dispatched to the scene of anincident which may be a bias incident

    Determine if additional personnel are required
    • Determine if additional personnel are required to stabilize the situation.
    • 5. Notify desk officer of incident.
    • 6. Request commanding officer/duty captain to respond if occurrence is apossible bias incident.
    • 7. Direct that a COMPLAINT REPORT WORKSHEET be prepared
  27. 207-10 Bias Motivated Incident
    COMMANDING OFFICER/DUTY CAPTAIN
    When a uniformed member of the service is dispatched to the scene of anincident which may be a bias incident
    Determine if occurrence is a possible bias incident that should be referredto the Hate Crime Task Force for further investigation
  28. 207-10 Bias Motivated Incident
    IF THE OCCURRENCE IS REFERRED TO HATE CRIME TASK FORCE ASA POSSIBLE BIAS INCIDENT

    COMMANDING OFFICER/DUTY CAPTAIN
    Request additional resources, if required, to stabilize the location or defuse the incident (community affairs, anti-crime, crime prevention officers, additional command personnel, training unit, borough task force,if available, or others, as appropriate). Request detective squad personnel to respond. Notify Operations Unit and obtain possible bias incident log number. Prepare Unusual Occurrence Report AFTER CONFERRAL WITH PRECINCT DETECTIVE COMMANDER. Subject of Report will be “POSSIBLE BIAS INCIDENT-LOGNO. ___.” Forward UNUSUAL OCCURRENCE REPORT to Chief of Detectives, Hate Crime Task Force (direct) and forward additional copy through channels. Forward duplicate copy of report to --Deputy Commissioner - Community Affairs, and Precinct commanding officer, Police Service Area/Transit District commanding officer, as applicable. Direct crime prevention officer, where appropriate, to personally contact and advise complainant concerning actions to take to prevent recurrence
  29. 206-05 Preparation of Charges and Specifications
    When a violation is inappropriate for command discipline or when commanddiscipline is declined
    COMMANDING OFFICER/SUPERVISOR PREFERRING CHARGES
    Direct assigned supervisor/investigator to consult with the Department Advocate’s Office regarding the alleged misconduct and obtain approval for the preparation of CHARGES AND SPECIFICATIONS.Provide written documentation, files, and/or investigative reports supporting the basis for charges and specifications, upon request.
  30. 206-05 Preparation of Charges and Specifications
    AFTER CHARGES AND SPECIFICATIONS HAVE BEEN VERBALLY APPROVED
    COMMANDING OFFICER/SUPERVISOR PREFERRING CHARGES
    • Telephone the Internal Affairs Bureau Command Center.
    • Obtain name of Internal Affairs Bureau member notified and log number.
    • Provide the Department Advocate’s Office with a Typed Letterhead,addressed to the First Deputy Commissioner, describing the basis for eachcharge and specification.
    • Include the following:(1) Internal Affairs Bureau log number and name of person notified(2) Command/bureau serial number(3) Duty schedule of complainant and respondent(4) Name of consulting attorney who approved charges and specifications.When a member of the service has been suspended, the report on Typed Letterhead must be forwarded to the Department Advocate’s Office within forty-eight (48) hours of suspension.
    • Provide the Department Advocate’s Office with two (2) copies of theinvestigative file that the charges and specifications are to be based on.a. Provide any other additional documentation and/or reports that arerequested by the Department Advocate’s Office.
    • Advise the respondent that he/she is the subject of charges and specifications.
    • Obtain the name, address and telephone number of the respondent’sattorney and provide same to the Department Advocate’s Office.
  31. Interim Order 23(11) - Electronic Summons Tracking System (ESTS)
    COMMANDING OFFICER/DESIGNEE
    Requisition summonses from issuing agency.
    • To requisition summonses, the following agencies will be contacted:
    • Parking Summonses (A) :
    • Department of FinanceMoving Summonses (B):
    • Bush Terminal Criminal Court Summonses (C):
    • 167 41st Street, BrooklynTAB Summonses: Transit Bureau Headquarters130 Livingston Street, 3rd Floor, Brooklyn ECB Summonses: Environmental Control Board 66 John Street, 10th Floor, NY, NY.
    • Safeguard summonses.
    • Inspect summonses to ensure:
    • Quantity is correct/Summonses are intact and in numerical order.
    • Return summons packets with irregularities to issuing agency with report on OFFICIAL LETTERHEAD
    • Ensure packets of summonses are recorded on SUMMONS DISTRIBUTIONCARD and/or TAB summonses on TAB/NOTICE OFVIOLATION DISTRIBUTION CARD. Ensure first and last number of each packet is entered in first column. Designate appropriate receptacle within secure location and under direct controlof the desk officer (e.g., property room, etc.) for storage of served summonses
  32. 210-01 Prisoners General Procedure
    PRISONER SECURITY SURVEY
    To promote safety for members of the service and improve prisoner security, a prisonersecurity survey will be conducted annually during the last week of September, in all Department facilities where prisoners are processed. Commanding officers will make certain that prisoners being processed will not be allowed in areas containing Department lockers, or have access to any Department or personal property that might provide a means of escape or cause injury. The prohibition against prisoners being held, even temporarily,in areas containing Department lockers or of prisoners having access to Department or personal property of members shall be strictly enforced and clearly and frequently communicated to all members of the command by commanding officers concerned.Commanding officers will report the results of the annual prisoner security survey, by September 30th, each year, on Typed Letterhead, addressed to the bureau chiefconcerned, through channels. Included in the report will be a description of prisoner processing areas, hazards or deficiencies observed and corrective action taken. Investigative units located in precinct station houses will be surveyed by the precinct commander in consultation with the investigative unit commander. Results will be reported on the precinct commanding officer’s report. NO duplicate report is required from the investigative unit commander but responsibility for corrective actions will reside with the unit commander. Bureau chiefs will review the prisoner security survey reports received from subordinate commands. The reports will be forwarded to the Strategic Analysis Section, Office of theChief of Department, with a covering Typed Letterhead, indicating that corrective action has been initiated or completed, if required. The Strategic Analysis Section is responsible for collating the reports received from bureau chiefs and providing administrative assistance to the Prisoner Security Board.
  33. Interim Order 10(11) - Revision to PG 211-21, "Obtaining Assistance of Corporation Counsel"
    WHEN SUMMONS AND COMPLAINT IS PERSONALLY SERVED UPONA MEMBER OF THE SERVICE AT THEIR COMMAND

    DESK OFFICER/SUPERVISOR AT COMMAND
    • Accept service of summons and complaint for a member assigned to the command.
    • Make Command Log entry including date and time of service at command.
    • Notify member concerned immediately.
    • Deliver papers to member.
    • Give papers to commanding officer, without delay, if member is unavailable (e.g., sick leave, vacation, etc.).
    • Make Command Log entry including date and time member actually received summons and complaint .A summons and complaint WILL NOT be accepted from a process server for a member who is no longer assigned to the command on the date of service. The process server will be directed to the member’s new command
  34. Interim Order 10(11) - Revision to PG 211-21, "Obtaining Assistance of Corporation Counsel"
    WHEN SUMMONS AND COMPLAINT IS SERVED BY MAIL UPON AMEMBER OF THE SERVICE AT THEIR COMMAND

    OPERATIONS COORDINATOR

    • Attach mailing envelope to the summons and complaint.
    • Make Command Log entry indicating receipt via US Mail or other carrier.
    • Include date and time of service at command.
    • Notify member concerned immediately.
    • Deliver papers to member.
    • Give papers to commanding officer without delay if member is unavailable (e.g., sick leave, vacation, etc.).
    • If commanding officer is unavailable, give papers to executive officer. The executive officer will assume responsibility for completing the steps designated for thecommanding officer.
    • Make Command Log entry including date and time member actually received summons and complaint.
    • Mail summons and complaint back to sender if member is no longer assigned to command or has retired.
    • Forward a letter on OFFICIAL LETTERHEAD to sender indicating member’s present command or retired status Service may be made in certain circumstances by sending two (2) copies of the summons and complaint along with an “Acknowledgement of Service” or “Waiver of Service” by mail to the member’s command. The operations coordinator will ensure to attach the mailing envelope to the summons and complaint. An “Acknowledgement of Service” or a “Waiver of Service” is a requestby the plaintiff to avoid the cost of personal service. If the member wishes to waive personal service by signing the “Acknowledgement of Service” or “Waiver of Service,” a process server will not be sent to the member’s home or command. If the member does not agree to waive personal service,certain costs (e.g., plaintiff’s cost to have summons served, etc.) may be assessed against the member at a later date. If the member decides to sign the “Acknowledgement of Service” or“Waiver of Service,” a copy will be sent to the Legal Bureau with the envelope, summons and complaint, and REQUEST FOR LEGAL ASSISTANCE. Should the member of the service need further guidance, the Legal Bureau, Civil Section should be contacted.
  35. Interim Order 10(11) - Revision to PG 211-21, "Obtaining Assistance of Corporation Counsel"
    MEMBER CONCERNED
    • Prepare “Part A” of REQUEST FOR LEGAL ASSISTANCE.
    • Retain “PINK” copy and a copy of the summons and complaint for personal records.
    • Deliver “BLUE” and “WHITE” copies of REQUEST FOR LEGAL ASSISTANCE with original summons and complaint (if served), and envelope (if served by mail), to current commanding officer immediately.
  36. Interim Order 10(11) - Revision to PG 211-21, "Obtaining Assistance of Corporation Counsel"
    MEMBER’S CURRENT COMMANDING OFFICER
    • Prepare “Part B” of REQUEST FOR LEGAL ASSISTANCE.
    • Contact Internal Affairs Bureau’s Records Unit to determine if an investigation was conducted regarding the incident and provide name and tax registry number of the individual contacted
    • Contact Department Advocate’s Office to determine if there are charges and specifications regarding the incident and provide name and tax registry number of the individual contacted
    • Determine whether recommendation should be made to have CorporationCounsel represent the member based on information available.
    • Distribute as follows: “WHITE” copy of REQUEST FOR LEGAL ASSISTANCE form,with original summons and complaint (if served) and envelope (ifserved by mail), immediately and without delay, DIRECT to: Legal Bureau, Room 1406, One Police Plaza, Monday through Friday, 0900to 1700 hours
    • “BLUE” copy of REQUEST FOR LEGAL ASSISTANCE form,with duplicated copies of summons and complaint (if served) will be FILED at the command.
  37. 208-37 Family Offenses and Domestic Violence Involving (U) orCMOS
    respondent/defendant on an Order ofProtection
    In all circumstances, no matter where issued, when a member of the service (uniformed orcivilian) becomes aware that he or she is the respondent/defendant on an Order of Protection, the member concerned MUST IMMEDIATELY notify his/her commanding officer/supervisory head. The commanding officer/supervisory head will interview the member concerned and conduct an investigation to determine whether the member of the service is fit for duty. The commanding officer/supervisory head must then notify the Internal Affairs Bureau Command Center at (212) 741-8401 and obtain an Internal Affairs Bureau log number. If the member’s command is not open when such situation occurs, the member concerned will immediately notify the Internal Affairs Bureau Command Center at(212) 741-8401 and obtain an Internal Affairs Bureau log number. The member will subsequently notify his/her commanding officer/supervisory head (providing the InternalAffairs Bureau log number obtained) at the first available opportunity. After obtaining thelog number the commanding officer/supervisory head will prepare a report to the Chief of Internal Affairs, containing a decision as to duty status. Additional copies of the report will be forwarded to the commanding officer of the member’s resident precinct, the Director ofthe Employee Management Division and the Investigation Unit concerned. Any decision regarding a uniformed member of the service’s duty status should be made on a case by casebasis. The Order of Protection should only be one factor considered in this determination
  38. 208-37 Family Offenses and Domestic Violence Involving (U) orCMOS
    petitioner or complainant on an Order of Protection
    In cases where the member of the service is a petitioner or complainant on an Order of Protection, the member may choose to notify their commanding officer for safety reasons. If necessary, those affected should comply with the provisions of P.G. 212-31,“Threats To Members Of The Service.”
  39. 212-14 Traffic Intelligence Report
    If the TRAFFIC INTELLIGENCE REPORT concerns an engineering recommendation, a copy of the REPORT will be forwarded to
    • The Department of Transportation borough commissioner’s office.
    • A telephone notification will also be made and indicate the date, time, and person notified at the DOT borough office on the TRAFFIC INTELLIGENCE REPORT. Indicate the date REPORT was forwarded to DOT in the precinct Traffic Intelligence Report Log
  40. 212-16 Evacuations of New York City Transit Trains
    Emergency and non-emergency situations
    the duty captain or ranking member in charge will ensure that a report on Typed Letterhead is prepared describing the circumstances of the incident and any action(s) taken. The report is to be forwarded to the Chief, Transit Bureau
  41. 212-29 Firearms Discharge by Uniformed Members of the Service
    INVESTIGATING OFFICER -
    • -Shooting team leader conducts investigation,whenever a uniformed member of the service discharges a firearm, and signs required report, under the supervision of: Duty inspector when no personal injury occurs or when a perpetrator orbystander sustains a non-serious firearms injury
    • -Duty chief when anyone is killed or seriously injured by gunshot or a uniformed member of the service is injured by gunshot
  42. 212-29 Firearms Discharge by Uniformed Members of the Service
    If anyone was injured as a result of police firearms discharge
    INVESTIGATING OFFICER will direct patrol supervisor to secure all weapons that were discharged. A member assigned to the Borough Investigations Unit will transport the firearm(s) to the Firearms Analysis Section.
  43. 212-29 Firearms Discharge by Uniformed Members of the Service
    “finding” per firearms discharge
    Ordinarily, there will be one (1) “finding” per firearms discharge incident and one (1) or more “recommendations about follow-up action to be taken. However, an incident involving multiple firearms discharges by an individual uniformed member of the service may have more than one(1) “finding.” For example, an incident wherein two (2) rounds are fired may have a “finding”that one (1) discharged round was “No violation of Department firearms guidelines,” and the other fired round was a “Violation of Department guidelines.” In these split “findings” cases,the investigating officer will clearly specify the nature of each fired round.In many cases the investigating officer’s determination about the shooting being“within/outside” the Department’s guidelines will be reserved for the future when the investigation is completed, e.g., following the interview of uniformed member concerned, presentation to grand jury, or completion of a criminal trial. However, other co-relative decisions will not be postponed.For example, regarding behavior or violations of Department guidelines, immediate action will be taken when the member’s behavior is erratic, e.g., refer to Psychological Services, if appropriate, or derelictions are uncovered, e.g., initiate disciplinary actions. These actions will be described in the initial report in its “Miscellaneous” section.
  44. 202-29 – Domestic Violence Prevention Officer Rev 05-02 / IO#9 S-09 / IO#5 S-12
    Domestic Violence Home Visit Checklists
    Domestic Violence Home Visit Checklists are potential Rosario material and must be maintained at the precinct of occurrence. If an arrest is effected, the arresting officer must ensure that the Assistant District Attorney is provided with a copy of the Domestic Violence Home Visit Checklist in regards to the incident. When requested, the domestic violence prevention officer will make the Domestic Violence Home Visit Checklist prepared regarding the incident available to an Assistant District Attorney.
  45. 203-06 – Performance on Duty – Prohibited Conduct Rev 09-02 / IO#7 S-10 / IO#4 S-12
    Department logo or shield
    • Wearing any item of apparel which contains a Department logo or shield, or in any way identifies its wearer with the New York City Police Department, unless approved by the Uniform and Equipment Review Committee, prior to being worn by a member of the service, uniformed or civilian, on or off duty.
    • This prohibition extends to the use of the Department logo or shield in artistic or mural form, in caricature or cartoon-like representation, or on such items that include, but are not limited to:
    •  Pins
    •  Jewelry
    •  Hats
    •  Mugs
    •  Clothing items
    •  Patches
    •  Writing implements
    •  Challenge coins
    •  Department property (walls, muster room entryway, watercraft, etc.)
    •  Any other adornment or curio
  46. 211-04 Computerized Court Appearance System
    The commanding officer will use the report to investigate why each “no show” memberfailed to appear
    Every morning at 1000 hours all commands, which use the CACS, receive a computer generated report listing the names of members who have failed to appear in court by 1000 hours that day. (This report does not include alerts that have not yet been activated.) In precincts, PSAs, Transit Districts, etc., this report prints at the desk’s or roll call’sterminal. In specialized units, this report prints at the unit’s FINEST or LAN printer. The desk officer/supervisor on duty who receives this report must make every effort to ensure that those members who are listed as “no shows” actually appear in court as required.The commanding officer will use the report to investigate why each “no show” memberfailed to appear in court and then take appropriate disciplinary action. as necessary. If negligence or misconduct is found, or court cases are dismissed due to member’s absence,the commanding officer will comply with ,“Supervision of Uniformed Members of the Service at Court.” In addition, each business day, the commanding officer will forward a communication to the Investigations Unit in the overhead command, identifying officers who failed to appear in court, including the reasons for the non-appearances and the disciplinary actions taken, if any.
  47. 211-05 Court appearance notifications I.O. 25 s.08
    When a notification is received at the requested member’s command from theAppearance Control Unit, or the CACS for commands enabled in this system, orby subpoena, or as the result of a verbal instruction given by a Judge, AssistantDistrict Attorney, or Corporation Counsel member to appear at a Grand Jury,Court (Supreme, Civil, Criminal, or Family), for trial preparation, a governmentagency, or for a District Attorney’s assignment:
    ROLL CALL CLERK/DESIGNATED MEMBER
    • Immediately notify the requesting agency and the Appearance Control Unit, if a member is unable to appear for a scheduled appearance.
    • Cancellation will be accepted only if member is:
    • (1) Sick, after conferral with district surgeon reveals memberis incapable to appear
    • (2) On annual vacation selection
    • (3) On military leave
    • (4) On bereavement leave
    • (5) On terminal leave and/or other paid leave contiguous withterminal leave (e.g., vacation, lost time, chart day).Appearance Control Unit authorized appearances for uniformed members while on terminal leave will be compensated as per the appropriate overtime rate
    • -Make entry in Command Diary if the appearance notification was notreceived via the CACS.
  48. 211-06 Criminal and Civil Court Telephone Alert System
    CIVIL COURT ALERT
    COMMANDING OFFICER
    • Have uniformed member of the service scheduled to appear in Civil Court assigned to 2nd Platoon on scheduled appearance date. Direct that member concerned signal command every thirty (30) minutes between 0900 and 1300 hours if not equipped with a portable radio or assigned to a radio equipped department vehicle. Member will not be assigned a meal period prior to 1300 hours.
    • ADDITIONAL DATA
    • -----------------------
    • A uniformed member of the service on telephone alert who becomes unavailable due to a conflicting court appearance, sick leave, or other condition such as new arrest, change in assignment, or duty chart, will notify roll call clerk, sick desk supervisor or desk officer, as appropriate. THE DESK OFFICER OR ROLL CALL CLERK WILL NOTIFY THE APPEARANCE CONTROL UNIT, BY TELEPHONE, OF THE MEMBER’S UNAVAILABILITY. The supervisor assigned to the Appearance Control Unit will notify a commanding officer in writing, if: The member fails to appear when called OR The member who is on alert appears in court without being called
  49. 211-09 Appearances by MOS Before Government agency
    To notify the Police Commissioner when a member of the service (uniformed orcivilian) intends to give testimony or make an official oral or written statement
    • This procedure applies to testimony or statements before governmental agencies or private organizations by members of the service acting in an official capacity,who volunteer, are invited, or are subpoenaed to testify or make a statement regarding Department policy or positions on public matters at any public hearing or before a governmental agency, court, investigating body, legislative committee, administrative agency, private organization, etc. AND testimony or statements before any court or governmental agencies by members of the service providing character, opinion or expert testimony, who volunteer, are invited, or are subpoenaed to testify or make a statement.This procedure does not apply to members appearing in the normal course of their duties before criminal or civil courts, the Grand Jury, Corporation Counsel, Department Trial Room, Division of Parole revocation hearings, Traffic Violations Bureau, Parking Violations Bureau, Environmental Control Board, etc. Further, this procedure does not apply to testimony or statements given before governmental agencies or private organizations by members of the service acting in a non-official capacity when the speech is not of a confidential nature, who volunteer or are invited or subpoenaed to testify or make a statement regarding Department policy or positions on public matters at any public hearing or meeting before a governmental agency, court, investigating body,legislative committee, administrative agency, private organization, etc.
    • MEMBER OFTHE SERVICE
    • Prepare a written request/notification, on Typed Letterhead, in triplicate addressed to the Police Commissioner and include a synopsis of the subject matter to be addressed, as well as the following:
    • a. Rank
    • b. Name
    • c. Tax Registry Number
    • d. Command
    • e. Name and address of agency/organization
    • f. Date and location of testimony/statement
    • g. Type of proceeding
    • h. Date of receipt of subpoena/invitation
    • i. Name, rank, tax registry number (if known), command of member of the service or name, address, etc., or for other than a member of theservice, and any other relevant or necessary identifying informationfor person concerned, if character testimony is to be given.
    • Forward request/notification no later than five (5) business days before the date of testimony/statement as follows:
    • a. ORIGINAL, to Police Commissioner, DIRECT
    • b. COPY, to Police Commissioner, THROUGH CHANNELS
    • c. COPY, to Deputy Commissioner, Public Information, DIRECT
    • NOTE
    • For voluntary appearances, (not appearances requested by the Department or required bysubpoena or court order) prior written approval from the Police Commissioner ismandatory. While members of the service directed to appear by personal subpoena arerequired to appear by law, written notification to the Police Commissioner is required. Anyquestions regarding compliance with a subpoena should be directed to the Legal Bureau.
    • If a member of the service is unable to comply with the five (5) business days notice requirement due to the appearance date mandated by the subpoena, or other reason, the member of the service must immediately notify the Office of the Police Commissioner or the Legal Bureau, by telephone.When members of the service intend to speak in a non-official capacity before community meetings or before gatherings convened by elected officials or candidates forelective office or their staffs, such members are encouraged to confer with the Legal Bureau, Legislative Affairs Unit to request background information or assistance,however, such conferral is not mandatory. Members of the service speaking in an official capacity are to be guided by P.G. 212-76, “Information Concerning OfficialBusiness of Department.” Conferral with the Legal Bureau, Legislative Affairs Unit, is not to be considered compliance with the required notifications /approvals for official statements pursuant to this section. Members of the service are reminded that when providing testimony/statements in a non official capacity, on a matter relating to the operations or policies of the Department,they must clearly state to the audience they address that they are speaking on their own behalf and not on behalf of the Department. Additionally, all members of the service are reminded that matters concerning the official business of the Department must be kept strictly confidential. Members of the service who testify or make a statement before governmental agencies orprivate organizations in a non-official capacity AND members of the service who provide character, opinion or expert testimony in their private capacity must do so during off duty time!
  50. 211-15 Processing Subpoenas for PD Rec& for Testimony
    DEFINITIONS:
    SUBPOENA/
    COMMAND LIAISON OFFICER/
    SUBPOENA RECORD BOOK/
    COMMAND SUBPOENA FILE/
    DOCUMENT PRODUCTION UNIT
    SUBPOENA - A generic term used in the law to refer to any legal device that compels the appearance of a person at a specific time and place, usually to give testimony in a judicial proceeding, or compels the production of certain documents or items of evidence. A subpoena that compels a person to appear and give testimony is known as a subpoena ad testificandum. A subpoena that compels the production of documents or evidence is known as a subpoena duces tecum.

    COMMAND LIAISON OFFICER - Every commanding officer/counterpart within theDepartment is designated as the command liaison officer who is responsible for the full implementation of and compliance with this procedure. While commanding officers/counterparts may delegate the tasks associated with this procedure to subordinates, they are responsible for their command’s compliance with this procedure.

    SUBPOENA RECORD BOOK - A permanent bound record book maintained by each command (including commands located within a precinct stationhouse,transit district, police service area, or other Department facility)

    COMMAND SUBPOENA FILE - A file in which photocopies of subpoenas andrequests for Department records by assistant district attorneys and assistant corporation counsels are filed chronologically, by year, pursuant to this procedure.

    DOCUMENT PRODUCTION UNIT - A sub-unit of the Legal Bureau charged withthe responsibility to ensure that all lawful requests for Department records by courts,prosecutors, government agencies, and private citizens are complied with in a timelyfashion. The Document Production Unit also processes all requests under theFreedom of Information Law that are received by the Department. The DocumentProduction Unit is located at One Police Plaza, Room 110-C, New York, NY 10038.

    • NOTE:
    • If a subpoena is received for a member of the service that also requires that the member concerned produce documents or evidence, other than an ACTIVITY LOG (PD112-145), and the subpoenahas not been marked as “SO ORDERED” by a judge, the member of the service concerned wil lcomply with the subpoena only in so far as it relates to making the required appearance.Department records or evidence will not be produced. If the subpoena is “so-ordered,” the named member will bring the required documents. Members receiving a subpoena ad testificandum that requires an appearance to give testimony atother than a trial proceeding are advised that they are not to answer any question without consulting with the assistant corporation counsel or assistant district attorney assigned to the case.If there is no assistant corporation counsel/assistant district attorney assigned to the particular case,or if the member of the service is unsure regarding such assignment, the Document Production Unitwill be consulted.
  51. 211-19 NYC Transit Law Torts Quick Response Unit
    Torts Division of the New York City Transit Law Department maintains a “Quick Response” investigatory unit.The mission of the “Quick Response” unit is to respond to selected incidents which may present significant exposure of the NYC Transit to a civil law suit.These are incidents which involve multiple injuries, serious injuries, death, orthat may be the subject of significant media exposure that require quick and comprehensive fact finding. DEFINITIONS:

    RESTRICTED MATERIAL - Documents or information that are the subject of acriminal investigation, internal disciplinary matter, or are otherwise prohibited bycurrent orders or law may not be disclosed.

    NOTE: Investigators working for the Torts Division must possess and display a NYC Transit employee pass and a separate law department investigator identification card. This I.D.card is blue and displays the employees photograph on the reverse side. Further verificationof the investigators identity may be obtained by calling the Law Department Management Personnel.

    PRECINCT/DISTRICT DESK OFFICER:

    • Provide the investigator with copies of any of the following reportsprovided their contents are not in conflict with the definition of RESTRICTED MATERIAL:
    • a. AIDED REPORT WORKSHEET (PD304-152b)
    • b. FIELD INVESTIGATION WORKSHEET (TP-67)
    • c. PROPERTY CLERK INVOICE (PD521-141)
    • d. MISSING-UNIDENTIFIED REPORT (PD336-151)
    • e. COMPLAINT REPORT (PD313-152)
    • f. UNUSUAL OCCURRENCE REPORT (PD370-152)
    • g. EMERGENCY SERVICE REPORT (PD304-151).
  52. 211-20 Conferral With Department Attorney
    To provide members of the service (uniformed and civilian) with formal legal advice in situations arising from the performance of duty

    SUPERVISORY MEMBER
    Determine whether conferral with a Department attorney is necessary and advise member accordingly. Direct member to contact Department attorney, when deemed necessary,between 0700 and 2300 hours, Monday through Friday, in person or by telephone. Contact commanding officer/duty captain for guidance and assistance in urgent cases during other than the above hours.When absolutely necessary, a captain or above may contact the Deputy Commissioner,Legal Matters or the Commanding Officer, Legal Bureau, through the Operations Unit during other than the aforementioned hours.

    • note:
    • After conferral with a Department attorney, if a member seeks or receives contrary advice from a supervisor or assistant district attorney, the member MUST inform the individual providing the contrary advice of such prior conferral. If a suggestion is then made to disregard or modify the advice of the Department attorney, the member or the supervisor concerned MUST notify the Department attorney of the circumstances, and MUST FOLLOW THE DEPARTMENT ATTORNEY’S ADVICE. Members of the service(uniformed and civilian) should be aware that in disregarding legal advice offered by Department attorneys, they may be subject to disciplinary action and civil liability. If a written request for legal opinions is required, prepare request on Typed Letterhead,signed by the commanding officer and forward through channels to the Legal Bureau.
  53. 212-63 Community Policing Duties and Responsibilities.
    PRECINCT COMMANDING OFFICER
    • 1. Inspect Beat Books periodically.
    • 2. Regularly confer with community leaders, residents, and business personsto ensure viability of community policing effort at the command.
    • 3. Ensure that community policing unit members are not routinely utilizedas backfill for other precinct assignments.
    • 4. Ensure that Department vehicles assigned to the precinct community policingunit are utilized in accordance with specified Department guidelines.
    • 5. Ensure that Department mandates, as they relate to community policing, are carried out.
    • 6. Ensure that utilization of community policing unit personnel is inaccordance with specified guidelines.
    • 7. Obtain approval for all requests for community policing programmaticovertime, through channels, from the Resource Management Section,Patrol Services Bureau.
    • 8. Supervise and evaluate performance of all members assigned to thecommunity policing unit.
    • 9. Ensure that community policing officers and sergeants are assigned to outof precinct detail assignments commensurate with the number performedby other specialized precinct units and personnel.
    • 10. Ensure that community policing officers periodically stand roll call withthe outgoing platoon, when practical, and as not to interfere with ongoingprograms and operations.
    • 11. Act as chairperson for Precinct Management Team (PMT) meetings.
    • 12. Prepare monthly evaluation report and submit, through channels.a. Include observations as to the unit’s effectiveness, impact on precinct’soverall efforts, information that cannot be quantified numerically (i.e.,inter-agency actions that improves conditions), and current training needs.
    • 13. Ensure that community policing sergeants are assigned a number ofprecinct communications consistent with other precinct supervisors.
    • 14. Include the community policing unit in the precinct self-inspection procedures.
    • 15. Review integrity control officer’s self-inspection reports.
    • 16. Forward a copy of self-inspection report to the Commanding Officer,Borough Investigations Unit for review and comment.
    • 17. Cause a CENTRAL PERSONNEL INDEX BACKGROUND REQUEST(PD449-160) to be made for ALL members prior to assignment to thecommunity policing unit.
    • 18. Maintain supervisory level of approximately one (1) sergeant to ten (10)police officers.
    • 19. Exempt community policing sergeants from “desk and/or patrol” coverage.
    • 20. Do not utilize community beat officers as backfill for sector manningneeds, except as follows:
    • a. Major holidays (Christmas, Thanksgiving, etc.)
    • b. Major emergencies. (Minimum manning does not necessarily constitute an emergency).
  54. 212-93 Use of Department Canine Teams
    Department’s canine teams may be utilized for____
    • AUTHORIZED TACTICAL USES: PATROL CANINES
    • a. Search buildings where a possible break-in is indicated or where a suspect may be hiding, providing non-suspects are not present in the building.
    • b. Track suspects or missing persons.
    • c. Locate lost/abandoned articles or hidden implements of crime.
    • d. Assist in effecting arrest or preventing escape of person who police officer has probable cause to believe committed a felony.
    • e. Protect police officers and other persons from injury and death.
    • f. Assist in the service of arrest/search warrants.
    • g. Safeguard police equipment and designated facilities, as needed.
    • h. Perform cadaver searches for deceased humans or body part(s).
    • i. Locate persons trapped or buried in a building collapse or search and rescue situation.
    • j. Perform searches for felony suspects within the transit system, including subway tracks.
  55. 202-11 – Operations Coordinator
    INVOICED PROPERTY
    Check COMMAND LOG entries DAILY regarding INVOICED PROPERTY. Take immediate steps to remedy conditions that impair the transfer of any invoiced property stored within the command in excess of thirty (30) days to the appropriate storage location. NOTIFIY THE EXECUTIVE OFFICER/COMMANDING OFFICER.
  56. Interim Order 7(12) - Revision to PG 202-19, "Training Sergeant"
    Establish Waste Prevention, Reuse, and recycling plan
    • Confer with the Departmenet's Facilities Management Division in the implementation of an effective recycling program.
    • -Post information on what and how to recycle where appropriate (e.g., bulletin boards, etc.)
    • -Ensure MOS receive information about recycling procedures and best practices for waste reduction and reuse
    • -Contact, QUARTERLY, Facilities Management Division's Recycling/Sustainability Coordinator to report actions that were taken to implement the Waste Prevention, Reuse, and Recycling Plan.
  57. 206-02 –Command Discipline/Rev 09-03_IO#9 S-12
    IF MEMBER ELECTS FORMAL CHARGES:
    Commanding/Executive Officer –
    •  Enter disposition on Report and file.
    •  Confer with the Department Advocate’s Office regarding the preparation of charges and specifications
    • WHEN A SUBSTANTIATED CD IS RENDERED AS A RESULT OF AN IAB OR ANY OTHER INVESTIGATIVE UNIT’S INVESTIGATION:
    • Commanding/Executive Officer –
    •  Comply with the provisions of PG206-04, "Authorized Penalties Under Command Discipline" and offer member concerned the 3 election options.
    • o An investigation of the stated misconduct or determination of whether the allegation(s) are substantiated is NOT required.
    • o Do NOT change the stated findings.
    • o Do NOT change the recommended disciplinary action (if noted), without conferral and approval of the investigating entity and/or Deputy Commissioner,
    • Department Advocate.
  58. 202-29 – Domestic Violence Prevention Officer/Rev 05-02 / IO#9 S-09 / IO#5 S-12
    Domestic Violence Home Visit Checklists
    Domestic Violence Prevention Officer
    • - In an effort to avoid compromising ongoing investigations, the Domestic Violence Prevention Officer will confer with the Precinct Detective Squad or Special Victims Squad investigator concerned, before contacting victims whose open complaints have been referred to either squad. Prior to conducting a family/home visit, notify Communications by utilizing radio code "10-75F" and give the address, and if applicable, the apartment number of the visit.
    • - Document any visits to domestic violence victim(s) and/or offender(s) where documented domestic violence has occurred as follows:
    •  If home visit was successful (i.e., contact was made with victim and/or offender), record the visit in Home Visit Log and complete Domestic Violence Home Visit Checklist.
    •  If home visit was unsuccessful (i.e., contact was not made with victim and/or offender), record visit in Home Visit Log.
    •  Submit completed Domestic Violence Home Visit Checklist to desk officer or immediate supervisor for review and signature.
    • - Maintain file of all completed Domestic Violence Home Visit Checklist prepared within the command.
    • - Ensure that a computer warrant check on individuals identified on the DIR has been completed prior to conducting a home visit, interview, etc., and that results have been entered on the DIR.
    • – Furnish complainants/victims with information concerning their rights, particularly the Right of Election, providing explanation if necessary.
    • Domestic Violence Home Visit Checklists are potential Rosario material and must be maintained at the precinct of occurrence. If an arrest is effected, the arresting officer must ensure that the Assistant District Attorney is provided with a copy of the Domestic Violence Home Visit Checklist in regards to the incident. When requested, the domestic violence prevention officer will make the Domestic Violence Home Visit Checklist prepared regarding the incident available to an Assistant District Attorney.
  59. 203-12 – Deadly Physical Force/IO#6 S12
    PROFESSIONAL JUDGMENT
    • PROFESSIONAL JUDGMENT – Judgment based not only upon experience as an individual but taking into account the knowledge, experience, and training gained through employment as a police officer.
    • GUIDELINES FOR POLICE OFFICER’S USE OF FIREARMS (in certain conditions)
    •  UMOS shall not discharge their weapons when in their professional judgment doing so will unnecessarily endanger innocent persons.
  60. 325-45 Recycling Flourescent Lamps
    Broken lamps are considered “hazardous” material
    Members of the service should be extremely careful when handling unused and spent fluorescent lamps. Broken lamps are considered “hazardous” material. If a fluorescent lamp is broken, it must be swept up with a broom and placed inside a plastic garbage bag. The bag will be sealed with a peddler seal and the date the lampwas broken will be written on the plastic garbage bag. The area where the breakage occurred will be mopped with a wet mop. A vacuum will not be used during this cleanup process. The Operations Coordinator will notify the Building Maintenance Section and record the notification in the Telephone Record Log. The member will then comply with the direction of the Building Maintenance Section.If a command did not receive cardboard fluorescent lamp containers or needs additional cardboard fluorescent lamp containers, requests can be made direct to the Building Maintenance Section at (718) 476-7576, 0700 x 1500, Monday to Friday
  61. AFTER NOTIFICATION TO THE CIS FROM THE DOHMH/PHL AND/OR DEP HAZARDOUS MATERIALS LAB REGARDING RESULTS OF THE ANALYSIS OF THE MATERIALS
    • Operations Coordinator - (precinct of occurrence)
    • § Have involved MOS notified of the results of the analysis.
    • § After being notified of results of a DEP Hazardous Materials Lab analysis - comply with instructions of the CIS supervisor.
    • § After being notified of results of a DOHMH/PHL analysis:
  62. IF THE RESULTS OF THE ANALYSIS ARE NEGATIVE……………………..
    • MOS –
    • · Within 72 hours, an MOS must go to DOHMH/PHL with the PCI to pickup packages.
    • · Identify those packages that are not able to be retrieved from DOHMH/PHL and make entries on PCI accounting for missing packages and reason why they are missing.
    • · On the PCI, print DOHMH officer’s rank/name/tax# and have that officer sign it as a receipt for items being retrieved and items missing OR “Refused Signature.”
    • · Prepare/sign DOHMH/PHL Evidence Property Custody Document and other reports.
    • · Deliver retrieved PCI and materials to desk officer.
  63. IF THE RESULTS OF THE ANALYSIS ARE POSITIVE……………………..
    • Operations Coordinator - (precinct of occurrence)
    • § Comply with the instructions given by the ranking MOS making such notification.
  64. Operations Coordinator - (precinct of occurrence)
    • § Notify Detective Squad supervisor (precinct of occurrence) of the results.
    • § If applicable, notify Medical Division of the results.
  65. v NYPD responds and determines NOT to be CBRN/Hazmat and there is NO need to collect/voucher/pack BUT another agency responds and wants to collect/voucher/pack, then you can let them have it.
  66. v The patrol supervisor will respond and interview involved agency supervisor and confer with ESU supervisor and IDOU supervisor to see if it can be resolved. If not resolvable, the patrol supervisor shall call the commanding officer/duty captain.
  67. 202-09 – Commanding Officer/Rev 10-03.IO#4 S-11 / IO#50 S-11
    - Prior to member being permanently assigned
    -Recommending or granting change of precinct
    - Notify appropriate borough adjutant or borough executive officer
    -Prior to member being permanently assigned to anti-crime duty, have Central Personnel Index Background Request prepared and forwarded. If the member is currently in a Level II or Level III Monitoring Program, contact the Bureau/Borough Commander.

    -Consult with immediate supervisor of member before recommending or granting change of precinct assignment, etc If the member is in a Level II or Level III Monitoring Program, confer with the Commanding Officer, Performance Analysis Section, prior to a change in that officer’s assignment.

    -Notify appropriate borough adjutant or borough executive officer upon discovery or notification that there is invoiced property stored in the command in excess of thirty (30)days and: Conduct investigation. Expedite transfer of property to final storage location.
  68. 202-10 – Executive Officer

    Executive Officer
    Assume command and perform functions of the commanding officer during absence. Sign routine communications and reports, during absence of 24 hours or more. Respond to major radio runs and unusual occurrences within command, when available, and perform prescribed functions. Request assistance of the duty captain, as necessary. Make entry in Command Log when reporting on or off-duty, when leaving for patrol, emergencies, etc., indicate manner of patrol, Department auto number, if applicable, and whether in uniform or civilian clothes. Use a Department auto when: on patrol, presence is required at the scene of an emergency, or traveling within the city on official business. Supervise performance of administrative functions in the command. Study deployment of resources and recommend more effective deployment to commanding officer, where appropriate. Coordinate all specialized units. Evaluate and make recommendations to the commanding officer in regard to: training, planning, personnel functions, and needs of the command. Inspect uniforms, equipment, and general appearance of members, frequently. Inspect and sign Activity Logs of platoon commanders, special operations lieutenants and patrol supervisors at least once a month. Supervise the investigation of communications and preparation and forwarding of written reports. Executive Officer – Perform duty under the chart, or as directed by the borough commander and perform functions of “duty captain” when directed. Perform tours, on “open days,” which best meet the day to day needs of the command. Do not perform the same duty as commanding officer, if both working the same tour. Conduct investigations as directed by commanding officer or other competent authority. Insure that command is clean, all equipment is accounted for and in good condition, and personnel are performing a necessary police duty. Represent the commanding officer at community meetings when designated. Inspect and sign Interrupted Patrol Log once each tour. Adjudicate CDs as directed by commanding officer. Review Command Log entries regarding invoiced property daily and if any property is stored in the command in excess of thirty (30) days, consult with the operations coordinator, desk officer, evidence/property control specialist etc., to determine the appropriate course of action to expedite the transfer of the property to the final storage location. Brief the commanding officer on actions taken.
  69. 202-27 Planning Officer

    Planning Officer
    • 1. Perform duty in uniform, when practical, as member of the commandadministrative staff.
    • 2. Conduct planning activities of the command under the direction of thecommanding officer.
    • 3. Maintain liaison with Operations Unit, and other planning officers.
    • 4. Maintain records and prepare reports relating to planning activities.
    • 5. Develop innovative plans in the areas of crime prevention, traffic, patroland investigative techniques, community affairs and other operatingfunctions of the command.
    • 6. Devise methods for measurement of performance.
    • 7. Conduct analysis of operations, including workload, functions, allocationand utilization of personnel and other resources.
    • 8. Make recommendations concerning use of available resources to achieveobjectives.
    • 9. Study specific problems peculiar to the command, such as crime patternsand incidence, personnel activity, prisoners in a hospital, and method ortype of patrol technique employed.
    • 10. Prepare projections of future resource requirements, makerecommendations for revision of post or sector boundaries, and changesin allocation or utilization of patrol resources.
    • 11. Study and update existing disorder, disaster or other plans affecting thecommand.
    • 12. Identify need for new plans.
    • 13. Study and document changing conditions within the command anddetermine impact on police services.
    • 14. Make estimates of the command situation and provide the commanderwith information on how significant factors will affect the situation.
    • 15. Participate in development and/or evaluation of pilot projects.
    • 16. Develop local procedures to facilitate the introduction of newDepartment-wide procedures.
    • 17. Collect, collate, evaluate and then disseminate information within thecommand and with higher, lower and parallel commands.
    • 18. Represent commanding officer, when designated, at communitymeetings.
    • 19. Coordinate activities with the crime prevention officer.
  70. 202-28 – Traffic Safety Officer

    Traffic Safety Officer
    •  Step 2 - Review, sign and analyze all PARs (MV104AN). Note any deficiencies and bring to the attention of the precinct Training Sergeant and/or Platoon Commander.
    •  Step 3 - Provide to the Desk Officer for review daily recapitulation of all accidentnumbers generated for a given command.
    •  Step 4 - Maintain a file of completed photocopied PARs, by month in which the accident occurs, for a minimum of one year, in a secure locked cabinet.
    •  Step 5 - Duplicate and forward accident reports, on a daily basis, to the Highway Unit concerned for accidents occurring on limited access highways.
    •  Step 6 - Duplicate and forward accident reports to other agencies (Dept of MotorVehicles, TLC, etc.), when necessary.
    •  Step 7 - Fax copy of all POLICE ACCIDENT REPORTS involving a “crossover”accident to the Corporation Council and the Highway District.
    •  Step 9 - Forward TRAFFIC INTELLIGENCE REPORTS that CANNOT be addressed on the precinct level to the Patrol Borough Traffic Safety Coordinator.
    •  Step 13 - Recommend necessary engineering, enforcement and education strategies for accident reduction.
    •  Step 15 - Maintain a liaison with the city’s Department of Transportation regarding engineering recommendations.
    •  Step 20 – Maintain and update the precinct Traffic Safety Plan and Emergency Plans A,B and C.
    •  Step 23 – Compile necessary statistical data for TrafficStat meetings and attend meeting with executive officer when precinct is scheduled for a presentation.
    •  Step 24 – At the direction of the commanding officer, attend community council and Safety Board meetings, as well as other public forums to discuss traffic safety.
    •  Step 25 - Coordinate activities with the Community Affairs Officer to reduce accidents involving children.
    •  Step 26 – Cooperate with the Precinct Planning Officer in matters concerning traffic safety.
    •  Step 27 - Coordinate traffic related training (radar, construction site enforcement, school crossing guards, etc.) with the Training Sergeant.
    •  Step 28 - Prepare and/or forward the following reports:
    • -Monthly TAMS Accident Prone Location Report,
    • -Precinct Enforcement Ratio Report
    • - Enforcement Ratio Recap Supplemental Accident Prone Location Report
    • -Enforcement Ratio Report, when necessary
    • Traffic / Quality of Life Report Precinct Radar Program Report
    • -Pedestrian Safety Overtime Report
    • -Commuter Van Enforcement Report
    • -Tow Truck Accident Report Aggravated Unlicensed Operator Program Report
    •  Step 30 - Prepare MISSING TRAFFIC CONTROL DEVICE REPORT and forward to the appropriate Department of Transportation Borough Commissioner.
    •  Step 33 - Review on a daily basis, all summonses for moving violations and violations returnable to Criminal Court, and all Environmental Control Board Notices of Violation And Hearing.
    •  Commanding officers will not assign duties to the Traffic Safety Officer that are unrelated to traffic.
    •  In precincts that have a large number of accident prone locations, the assignment of an Assistant Traffic Safety Officer may be warranted.
  71. 202-41 – Field Intelligence Officer

    Field Intelligence Officer
    • The position of Field Intelligence Officer MAY be assigned to a UMOS in the rank of Sergeant, Detective or Police Officer.
    •  Step 1 – Perform ONLY intelligence related duties as a FIO in assigned command. Sign Command Log at beginning and end of tour.
    •  Step 7 – Prepare weekly Intelligence Division Activity Report and submit it to Commanding Officer, Criminal Intelligence Section.
    •  Step 8 – Promote intelligence gathering by addressing roll calls and participating in detective and patrol training sessions.
    •  Step 11 - Confer regularly with command Crime Analysts, communicating information from crime analysis center, when appropriate.
    •  Step 17 – Advise and make recommendations to commanding officer, detective squad commander and precinct narcotics module supervisor on intelligence matters.
    •  Step 23 – Maintain a record of debriefings conducted that includes details on positive briefings.
    •  Step 25 – Be present during the debriefing of SNEU arrests, and all other arrests, when possible, to assist in the development of information regarding drug trafficking and any other crimes
  72. 203-23 – Conducted Ordered Breath Testing of UMOS for the Presence of Alcohol

    On Duty/Off Duty
    ON-DUTY – Conducted at either Lefrak City or Personnel Bureau Investigations Unit. Conducted by supervisors assigned to the Personnel Bureau Investigations Unit or the Medical Division’s Absence Control & Investigations Unit. Done on a date and time when the subject member is regularly scheduled to work.

    OFF-DUTY – Normally conducted 0900 to 2100 hours, including weekends. Subject members tested off-duty ARE entitled to overtime compensation. IF member is on sick report, testing will NOT be conducted until the member is no longer on sick report.Commanding Officers of members subject to this procedure will remain particularly alert to the members’ fitness for duty during the members’ dismissal probation period or the agreed upon period during which the member will be subject to ordered breath testing.

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