325-DepartmentProperty

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nezyaqui
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139176
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325-DepartmentProperty
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2012-03-04 08:23:46
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325 DepartmentProperty
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325-DepartmentProperty
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  1. AG 325-01 EMERGENCY REQUEST FOR SUPPLIES
    When necessary to obtain supplies on an emergency basis
    COMMANDING OFFICER/SUPERVISORY HEAD, when will you dispatch messenger to the Quarter Master section to obtain requested items?
    after receiving telephone approval from Quartermaster Section.
  2. AG 325-01 EMERGENCY REQUEST FOR SUPPLIES
    Requisitions for the emergency procurement of supplies from outside vendors will only be processed after approval by ____________. All such purchases must be in full compliance with procedures outlined by________?
    • -the Commanding Officer, Quartermaster Section
    • - the Departmentof Citywide Administrative Services
  3. AG 325-01 EMERGENCY REQUEST FOR SUPPLIES
    EMERGENCY REQUESTS TO DEPARTMENT OF CITYWIDEADMINISTRATIVE SERVICES MUNICIPAL STOREHOUSE
    Commands may request up to _______items from the Department of Citywide Administrative Services, Municipal Storehouse on an emergency basis. If supplies are not available on a local level, contact _____________, to ensure availability of supplies thereat.
    • -three (3)
    • - the Department of Citywide Administrative Services, Inventory Control at (718) 417-2005
  4. AG 325-02 ACCOUNTING FOR DEPARTMENT PROPERTY
    When does the COMMANDING OFFICER forward one (1) copy of ANNUAL EQUIPMENT INVENTORY REPORT to Quartermaster Section? AND for what type of items is the report completed for? GIVE EXAMPLES
    • -before January 15th
    • -only for serialized items issued by Quartermaster Section, (e.g. typewriters,shredders, word processors, fax machines, etc.)
  5. AG 325-02 ACCOUNTING FOR DEPARTMENT PROPERTY
    Upon assuming command of a Department unit, a commanding officer shall compare entries maintained in the computerized Department property program with WHAT?
    property on hand and make verifying entry in Command Log
  6. AG 325-03 Department Property Disposable of Non-Expendable
    Flags issued by the Quartermaster Section (United States, New York State, New York City and Department flags) are to be replaced by the command in which the flag is displayed, when the flag becomes worn. Upon receipt of a new flag from the Quartermaster Section the worn flags are to be ?
    delivered to the Ceremonial Unit, Police Academy, Room 761, for proper disposal.
  7. AG 325-05 ROUTINE REQUESTS FOR SUPPLIES FEE
    Supplies, which are not automatically allocated, may be requested once per year on form Requisition For Supplies From Storehouse (23-BS-2). Such request must be forwarded to the QMS prior to?
    June 30th each year.
  8. AG 325-05 ROUTINE REQUESTS FOR SUPPLIES FEE
    CLEANING AND HOUSEHOLD UPPLIES
    Precincts are automatically allocated certain cleaning and household supplies on a WHAT BASIS?
    • -triannual basis
    • - 50% are allocated in July, 25% each in April and December.
  9. AG 325-05 ROUTINE REQUESTS FOR SUPPLIES FEE
    ITEMS PROVIDED BY BUILDING MAINTENANCE SECTION
    Commands requiring fuses, bulletin boards, and gasoline tank measuring sticks will request same by?
    forwarding a WORK ORDER (PD176-161) to the Building Maintenance Section.
  10. AG 325-06 CONTRACT AND PURCHASE REVIEW PROCEDURE
    The Quality Assurance Division, Fiscal Audits Unit, will routinely audit records of units throughout the Department to ensure compliance with applicable contract and purchasing procedures. The Quality Assurance Division will also conduct background investigations for all contracts over?
    OVER ten thousand dollars ($10,000), not competitively bid.
  11. AG 325-12 BULLETIN BOARDS
    OPERATIONS COORDINATOR OR DESIGNEE
    Maintain bulletin board and post important information, including:?
    • a. Complaints
    • b. Official orders
    • c. Notices
    • d. Crime Information Center materials
    • e. Sample copy of handgun license
    • f. Other required matter concerning commandg. Current Police Department Press Credentials Poster(Misc. 432).
  12. AG 325-12 BULLETIN BOARDS.
    According to this procedure, when is the Bulletin Board inspected and by whom?
    • -DESK OFFICER
    • -Inspect bulletin board each tour
  13. AG 325-13 SLEEPING ACCOMMODATIONS IN STATION HOUSE.
    COMMANDING OFFICER-
    Restrict use of beds to members of the service, as follows: ?
    • a. Those who effect arrests late at night and are required to appear incourt in the morning
    • b. Those required to perform unusual tours of duty during emergency conditions
    • c. Other unusual situations, as necessary
  14. AG 325-13 SLEEPING ACCOMMODATIONS IN STATION HOUSE.
    How does the COMMANDING OFFICER go about having the cleaning of linen regarding the command's Sleeping Accommodations?
    Utilize local laundry service for cleaning of linen
  15. 325-14 Private Veh Authorized
    When authorization is revoked, or when member no longer wishes to volunteer the use of the vehicle, the commanding officer concerned will prepare ?
    REQUEST TO USE PRIVATE VEHICLE, indicate REVOKED in the "Reason for Request" space and distribute the form as indicated.
  16. 325-15 Vehicle ID Plates for private vehicles used on official business
    INTEGRITY CONTROL OFFICER-
    Conduct the following integrity control background checks using the following sessions: ?
    • a. MSWS – FINEST RALL
    • b. MSWS – FINEST DLIC
    • c. MIS – CESN PEPR
  17. 325-15 Vehicle ID Plates for private vehicles used on official business
    COMMANDING OFFICER - Sign application, if approved, and submit to ?
    bureau chief/deputy commissioner, through channels.
  18. 325-15 Vehicle ID Plates for private vehicles used on official business
    At the end of each month, the supervisor of the member authorized to obtain fuel will draw a line across the entire two (2) pages of SECTION 2 of the Vehicle IdentificationPlate/Private Vehicle Use Log under the last entries of the month, enter the monthly total of miles, fuel, and certify that the fuel obtained are within Department guidelines WHICH ARE WHAT?
    • -approximately one [1] gallon for ten [10] miles
    • -and one [1] quart of oil for every two hundred [200] business miles.
    • *The supervisor concerned will sign the Log, after verifying the entries, across the next blank line.
  19. 325-17 BARRIERS
    COMMANDING OFFICER- Request barriers from _________ at least _______ days prior to anticipated need
    • -Barrier Section
    • -three (3)
  20. 325-17 BARRIERS.
    DESK OFFICER - Make required entries in Command Log when barriers are received from,or returned to, the Barrier Section and/or other commands. Notify __________when barriers are no longer required or have to be relocated.
    operations coordinator
  21. 325-17 BARRIERS
    PATROL SUPERVISOR - Notify______ when barriers are no longer needed at a location and/or when they have been reassigned to another site
    desk officer
  22. 325-17 BARRIERS
    COMMANDING OFFICER - Submit report to ___________, through channels,when notified by Barrier Section that the number of barriers picked up is less than the original number received.
    • -Commanding Officer, Barrier Section
    • * Indicate reason for discrepancy (lost, stolen, damaged, etc.) Include any action taken (COMPLAINT REPORT [PD313-152],etc.).
  23. 325-17 BARRIERS
    During non-business hours requests for barriers will be made through?____________.
    • - the Operations Unit, Office of the Chief of Department
    • *Barrier trucks capable of holding up to sixty(60) barriers each are loaded and parked on Pier 40, located within the confines of the 6th Precinct. These barriers are available to field commands in emergency situations
  24. 325-18 Command Reference Library
    COMMANDING OFFICER - Divide the library into two (2) sections as follows:?
    • -SECTION I - Informational material distributed to commands
    • -SECTION II - Records, files and other material that should be kept at the desk or in the immediate vicinity.
  25. 325-19 Category I AND II Vehicle Authorization
    Define the following:
    CATEGORY I -
    CATEGORY II -
    CATEGORY 111 -
    • -CATEGORY I -Unmarked Department vehicles not required to be stored at aDepartment facility, and permitted to be removed from the City on a regular basis. These vehicles are specifically designated by the Police Commissioner.
    • -CATEGORY II - Unmarked Department vehicles which must be stored at aDepartment facility, and may be stored at a Department facility other than the assigned command when not in use. These vehicles are specifically designatedby the Police Commissioner.
    • CATEGORY 111 - ALL other unmarked Department vehicles whether rented, leased or owned.
  26. 325-20 REQUESTS FOR REPAIRS TO DEPARTMENT FACILITIES
    COMMANDING OFFICER -
    When repair of equipment or facilities is necessary, have____________submitted HOW?.
    • - WORK ORDER (PD176-161) electronically
    • -via the Local Area Network (LAN) system utilizing WEBLINK program
    • * print confirmation page. File confirmation page in command binder.
  27. 325-20 REQUESTS FOR REPAIRS TO DEPARTMENT FACILITIES
    COMMANDING OFFICER - Telephone dangerous conditions and health or safety concerns requiring immediate attention to ?
    Building Maintenance Section at (718) 476-7576,(24hrs/7days).
  28. 325-21 EMERGENCY GASOLINE PURCHASE DEPARTMENT
    Upon determining that emergency gasoline situation is likely to occur the COMMANDING OFFICER will make Command Log entries of?
    cash received, cash disbursed, amount of gasoline purchased and cash balance.
  29. 325-22 RELEASE OF VEHICLES TOWED WHILE ON OFFICIAL DUTY
    PRIVATELY OWNED VEHICLE USED IN EMERGENCY POLICE ACTION
    The OPERATOR OF TOWEDVEHICLE immediately notify desk officer, precinct of occurrence, of circumstances. The DESK OFFICER will ?
    Notify precinct commander/duty captain
  30. 325-23 PERSONAL COMPUTERS MICROCOMPUTERS
    All telecommunications connections from microcomputers to other services such as host computers and commercial databases must be approved by
    MISD.
  31. 325-23 PERSONAL COMPUTERS MICROCOMPUTERS
    COMMANDING OFFICER CONCERNED - Do not expend funds for personal computers without prior authorization from?
    MISD
  32. 325-25 USE OF NYC METROCARDS BY MEMBERS OF THE SERVICE
    Although uniformed members of the service on modified assignment or restricted duty may use their IDENTIFICATION CARD to enter Transit facilities, such members, when they are not armed, may request Metrocards when?
    When directed to perform official business requiring the use of Transit facilities.
  33. 325-29 CASH PURCHASES
    The purpose of this procedure is to obtain services or supplies/materials not available through the Quartermaster Section or the Division of Municipal Supplies by cash purchase. The COMMANDING OFFICER/SUPERVISORYHEAD will Direct preparation of Purchase Requisition (ACECF 100). Identify vendor and indicate items required and cost AND sign form in box captioned?
    "Prepared By."
  34. 325-29 CASH PURCHASES.
    According to this procedure, the authority to make cash purchases is contingent on the following:
    a. All commands must contact_______.
    b. Cost of supplies/materials is $_____ OR less.
    c. Prior approval is obtained from______?
    • a. their respective borough/bureau equipment coordinator for approval
    • b. $250.00 OR LESS
    • c. the Quartermaster Section.
  35. 325-31 INSPECTION AND SERVICING OF FIRE EXTINGUISHERS
    Whenever a fire extinguisher device needs to be serviced or replaced the DESK OFFICER/COMMANDSUPERVISOR will make a Command Log entry indicating that a fire extinguisher device requires repair or servicing. BUT In commands that do not maintain Command Logs, all entries will be?
    made in TelephoneRecord
  36. 325-45 Recycling Flourescent Lamps
    When it becomes necessary to replace a spent fluorescent lamp the MEMBER F SERVICE ASSISGNED will place the spent fluorescent lamp into the cardboard fluorescent lamp container supplied by the vendor which will be mailed to the command via shipping agent (Fedex Ground). Enter date on the cardboard fluorescent lamp container once the first lamp is placed into the container. Notify the Operations Coordinator once the cardboard fluorescent lamp container is either full or?
    • eleven (11) months have passed from the date the first fluorescent lamp had been placed in the container.
    • * OPERATIONS COORDINATOR notifies the Building Maintenance Section when the cardboard fluorescent lamp container is either full or eleven (11) months has passed from the date the first lamp had been placed in the cardboard fluorescent lamp container.
  37. I.O.33_11 DisposalofUniversalElectronicWaste.
    When Department universal/electronic waste is no longer required who will contact the Quartermaster Section to ensure the Quartermaster Section’s availability to intake the universal/electronic waste?
    • COMMANDING OFFICER
    • *Sign DEPARTMENT PROPERTY - DISPOSAL OF UNIVERSAL/ELECTRONIC WASTE REPORT and forward to the Quartermaster Section, Relinquishment Unit (DIRECT), with property listed

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