Be able to develop effective visual support.
Developing Visual Support for Business Presentations Creating Presentation Slides: PowerPoint, Apple’s Keynote to PowerPoint, Google Docs, Prezi. Present your main points clearly: Direct plan, main points up front and reinforce throughout slides. Main point slides, agenda slide. Making your presentation easy to follow: You can include divider slides or slide trackers. With divider slides, you repeat your agenda slide, highlighting each topic as you cover it. Divider slides are useful for team presentations as your transition to new topics. An alternative to divider slides is a slide tracker to show where you are within the presentation. It shows the major division of your presentation and is repeated on the slides after the agenda. Choose an Attractive, Appropriate design: Complementary colors, a cohesive design, simple photographs, and shapes as visual cues. Use a color scheme the same as companies. Simple is best: choose a solid color, gradient, or very light image that travels the edges of the slide but doesn’t interfere with text or other graphics. Dark text light background or vice versa. Choose no more than two types of slides for presentation. Choose standard business fonts: Serif fonts, cambria, times new roman, Arial and Calibri, are more modern. Cambria and Times New Roman are more classic. Replace Text with Graphics: Avoid too much bulleted text on slides. Gates uses content-heavy slides which are more typical for business presentations. Use smart art. Consider using photos and graphics to replace text. Large tables and text heavy slides are mind numbing. Use graphics to highluight data and add animations to help the audience follow. Use boldface to draw attention. Keep animations simple and don’t overuse them. The more white space and simplicity, the better. Write Simply and Clearly: Use bulleted text. Use Presentation Slides: Use visuals to support not detract from speaker. Make sure the audience can see you and the slides easily. Avoid walking in front of the slides. Try standing on the left side (audience point of view) for English Speaking audiences who read from left to right. Refer to text with a arm gesture or laser pointer. Have title slide up when people arrive. When telling a story, consider blanking the screen. Shift Key + B. Using Video: Video can engage the audience, illustrate a point, and make an emotional appeal. Video should not be used to break up the presentation but have a clear purpose. Tell your audience what to expect – length, what about. Embedded videos look more professional. Check to see if it works in conference room and the sound. Creating and Using Handouts: they supplement your presentation, provide space for note taking, and are a permanent record of your presentation. Provide a takeaway. Print two or three slides on a paper. Include full tables of data possibly. Give out ahead of time. The disadvantage is the audience may refer to the notes rather than you during the presentation.