CAM "Meeting" Terms

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Author:
wazhmax
ID:
185037
Filename:
CAM "Meeting" Terms
Updated:
2012-11-23 18:49:14
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Cam Meetings
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Description:
Vocabulary terms for Community Association Meetings...
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  1. When a participant in a vote either does not go to vote (on Election Day) or, in parliamentary procedure, is present during the vote, but does not cast a ballot. May be used to indicate the voting individual's ambivalence about the measure or mild disapproval that does not rise to the level of active opposition. It does not count in tallying the vote; when members abstain, they are in effect only attending the meeting to aid in constituting a quorum.
    Abstention
  2. Is a documented list of events, tasks, activities or actions that needs to take place. These are usually documented in the meeting minutes and are recorded in the task list of the group. At the next meeting this list is reviewed by the group and at that meeting the facilitator will check the status of these items.
    Action Item List
  3. Is a list of meeting activities in the order in which they are to be taken up, beginning with the call to order and ending with adjournment.
    Agenda
  4. Is used to modify another motion and takes three basic forms:
    • Inserting or adding words or paragraphs
    • Striking out words or paragraphs
    • Striking out words and inserting or adding others, or substituting an entire paragraph or complete resolution for another
    Amend A Motion
  5. Is a device used to record choices made by voters. Each voter uses one and are not shared by other voters.
    Ballot
  6. These reports should highlight matters to be decided and recommendations by the committee. Supporting research should be included in the reports. Committees need to clearly state the actions they are asking the board to take and you should provide your committees with a suggested format for their reports and a sample.
    Committee Report
  7. During an election, a formal discussion involving opposing candidates vying for the same position.
    Debate
  8. When a board must hold a discussion or make decisions of a sensitive nature. The topics that commonly require this type of discussion and are allowable by law usually include personnel issues, contract negotiations and discussions, lawsuits and other legal matters, and governing document violations.
    Executive Session
  9. This is a report on the community’s financial condition and activities, including a general ledger, variance, accounts payable, income statement and balance sheet.
    Financial Report
  10. Over 50% of the votes needed to win an election. This type of vote can come from those owners who attend the meeting, in person or by proxy, to decide all matters except special issues.
    Majority
  11. This is a report on the association’s current administrative activities.
    Management Report
  12. The written records of a meeting documenting the decisions made during the meeting. This provides a permanent public record of positions and actions taken by the board.
    Minutes
  13. A formal proposal stating that the association took a certain action.
    Motion
  14. An official announcement that a meeting will take place, which should be sent in writing to board members at least a week before a meeting.
    Notice Of Meeting
  15. The body of rules, ethics, and customs governing meetings and other operations.
    Parliamentary Procedure
  16. Is the agency, function, or power of a person authorized to act or vote in place of another resident who could not be present.
    Proxy
  17. Awards the election to the candidate with the most votes, regardless of whether or not they received the majority.
    Plurality
  18. Is the number of residents required to be present to transact business legally. That number is established in the association’s by-laws.
    Quorum
  19. A book that provides common rules and procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language.
    Robert’s Rules Of Order
  20. Generally, once the motion has been proposed, consideration by the assembly occurs only if another member of the body immediately does this action.
    Seconds A Motion
  21. In this action incomplete items on the agenda should be rescheduled for another meeting.
    Table A Motion
  22. This is a more specific meeting list that limits the amount of time focused on specific areas, so as to move the meeting along at a more thorough and prompt pace.
    Timed Agenda

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