Reporting incidents or offenses
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When is an offense card needed
- Any incident which may require a follow up.
- Any Felony
What calls do not require a report
Alarms - accidental or malfunction
911 Hang up - unfouded
Certain traffic complaints - assist traffic direction or wreckless driver with no reportee or witness
When are MI cards used
when documenting the handling of a incident where no follow up is anticipated
How are MI cards filled out
with case number and times on front along with all other appropriate boxes filled out.
Who reviews the MI cards
Supervisors review MI cards for
- appropriate use and compliance with policy
Supervisors will clarify that MI card was acceptable and sign off acknowledging approval
When are narcotics MI cards used
When drug activity is suspected however none is found and no officer follow up is needed.
the records division will keep track of of reported narcotics activity
can a supervisor cancel an officers response to a narcotics complaint
no a supervisor can not cancel a narcotics complaint under any circumstances and a narcotics MI card must be filled out with any available information.
What is a homeless incident cards ID number
When is a homeless incident card required
Whenever an interaction or contact with a person determined to be homeless is made reguardless of whether it is self initiated contact or citizen complaint.
All homeless individual contacts are tracked by the records division.
What code needs to be placed in the special enforcement field of offense reports involving homeless individuals.
what is the ID number for misdemeanor theft incident (MTI)
When is a misdemeanor theft incident card used and what color is it
a MTI card is light blue and is used to capture all necessary data needed and may be used by state attorney should a culprti be later apprehended.
How is a misdemeanor theft incident card closed out by officer
When is MTI card used
non custody fraud or fail to pay under $300.00. any convenience / grocery store, gas station or restraunt. if culprit can be identified and reportee wished to file charges the officer must sign the card and have it notarized.
What is a bicycle civil ordinance citation evidence form
Form used during confiscation of a bicycle that is in violation city ordinance. form can be used in place of police report. An evidence form must also be filled out and submitted
When can a PC only arrest be done with no offense report
any on view misdemeanor arrest where no followup is required.
What is required on PC only report
- all information that would be on an offense report
- location type and code
- must have a court copy made and must be stamped in red "PC only"
What is a theft report and when is it used
form filled out by victim where petit theft less than 1000 is found and no culprit information is known.
how can a theft report be compleed
- either mailed out to victim
- by phone with SRO
- patrol officer can drop off
- partrol officer can fill out for victim
When are offense reports required
anytime an incident does not meet the requirements for MI cards, theft cards or any other type of non followup card.
How must offense reports be filled out
black ball point pin or typed
When must reports be turned in
by the end of shift same day as the incident unless approved by supervisor
can an officer follow up on investigation in which he/she is the victim
If officer injured during call sgt will need to.
- determine proper aid for officer
- determine who will take the report
- notify shift captain as soon as possible
When is a missing report notice generated
after 14 days
how soon should recipient of missing report notice respond to notice
within 1 working day
If missing report notice is not resolved in 7 days what happens
records will generate paper request and forward to district major or unit captain. if issue is not resolved, disciplinary action will be taken.
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