AR 4 Personnel

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  1. True/False   Benefits generally continue during all types of paid leave.
  2. Members shall be required to utilize two personal days prior to the end of the pay period that includes June 30. If a member is required to work on a scheduled personal leave day and is unable to reschedule the day by the end of the pay period that includes June 30, due to the demands of their work, an extension of how long may be granted?
    Seven-pay periods
  3. If operational needs make it necessary to limit the number of personnel on annual leave at the same time, preference shall be given based on:
  4. The use of the name “Pennsylvania State Police” or an insignia or emblem designating or representing the Department may be used for which of the following
    A publicly accepted, legally constituted charitable function
  5. True or False
    Employees, when driving any vehicle, private or State owned, shall operate it in compliance with all laws of the Commonwealth, and shall expect the same compliance from the driver of any vehicle in which they may be a passenger.
  6. Employees who file bankruptcy petitions or receive notice that a financial judgment and / or creditor claim has been filed against them, shall submit correspondence through channels, to :
    The Troop Commander or Bureau/Office Director
  7. True or False Management-level employees have a duty of loyalty to support and defend management policies when addressing non-management level employees or subordinates.
  8. Employees may deviate from standards concerning appearance to accomplish a duty assignment with the approval of:
    Their supervisor
  9. Employees who are given an assignment that is in conflict with a previous assignment or regulation shall:
    Respectfully call attention to such conflict
  10. True or False The fact that an employee was deemed competent at the time of employment SHALL preclude a judgment of incompetency as a result of their performance of duty, which would indicate a lacking of qualifications.
  11. True or False Employees may shop or trade during working hours as long as they have approval from a supervisor.
  12. Employees who are prescribed medication, a controlled substance or has the possibility of affecting their ability to perform their duties, shall
    Submit a correspondence at or before the start of their scheduled work hours, through channels, to the Troop Commander.
  13. Employees who test positive for controlled substances that result in a confirmed positive finding shall be the basis for administrative/disciplinary action:
    • Unless the use of the substance was prescribed for the employee by a licensed practitioner
    • Unless the employee has fully complied with the regulation
  14. According to A.R. 4-9 who can authorize the immediate removal of an employee from their position when the seriousness of an offense requires it?
    Director, Bureau of Human Resources
  15. Sick leave can be used by member for the death of a cousin that lives with the member?     True/False
  16. Sick family leave cannot exceed ____ days in any calendar year.
  17. A PCO calls station and asks to use a sick family day to care for her brother.   Can this be granted?
    Yes Employees: Immediate family is defined as: husband, wife, child, stepchild, parent, brother, or sister of the employee.
  18. If an individual is required to return to work from a scheduled vacation during a leave period of five days or more, the following rules shall apply:
    Compensated for a minimum of a full work shift at the rate of one and one-half times their regular hourly pay for each day of the scheduled vacation worked..
  19. The Troop Commander or Bureau Director shall assign a Commissioned Officer or a designated noncommissioned officer to visit any member who is on sick leave more than three consecutive days. Thereafter, how often shall visitations be made?
    not less than one visitation during each pay period
  20. Employees, upon retirement, shall be paid for their accumulated, unused sick leave (in whole days only) in accordance with the current labor contract if one of the following criteria is met:
    • Superannuation retirement with a minimum of five years of credited service under the
    • State and/or Public School Employes' Retirement Systems.
    • Disability retirement, which requires at least five years of credited service in the State and/or Public School Employes’ Retirement Systems.
    • After seven years of service, death prior to retirement separation of service, as defined in the current labor contract.
  21. Special Extension of Sick Leave: Only permanent personnel, with at least one year of service are eligible for a special extension of sick leave when all accrued and anticipated annual, personal, and sick leave have been used in a leave calendar year.
    • The leave request must be submitted in writing, through channels, to the Commissioner along with supporting medical certification, signed by a doctor, state-licensed practitioner (i.e., Chiropractor, Osteopath, Nurse practitioner), or Christian Science practitioner, which covers the entire period of the request and includes at least a prognosis and anticipated return date.Extensions will be considered only in cases of personal illness or injury.
    • The Commissioner’s approval

    Requests for extensions beyond the initial grant will be reviewed on a case‑by‑case basis.

    When requests beyond the initial maximum are made, they shall include all the information made on the original request plus a detailed financial statement to support a claim of severe financial hardship. Proof of severe hardship shall include, but shall not be limited to, the number of dependents in the family, family savings information, monthly family income, monthly family expenses, and outstanding medical bills not paid by medical or hospital insurance.
  22. Potential leave abuse or misuse may be recognized or identified as which of the following?
    • When there is repeated usage on a particular day of the week.
    • Usage before or after a holiday

    An excessive amount of absences of less than three days without a doctor’s certification
  23. Personnel identified as abusing or misusing leave privileges may be placed on a leave restriction. The leave restriction must be communicated in writing and must contain all of the following information except:
    Duties assigned while on restriction
  24. The time period for scheduling compensatory time off is __ days.
    90 days
  25. (True or False): Personnel are entitled to holiday leave while on work-related injury leave or long-term leave without pay.
  26. Which of the following purposes requires the approval of the Office of Administration for administrative leave?:
    Interest arbitration, contract negotiation, or preparation under Act 111.

    A maximum of 15 members of the committee and necessary witnesses shall be granted administrative leave, including travel time, as is reasonably necessary to complete the foregoing.

    • A grievant or witness at a grievance arbitration.
    • Prior approval is required and is granted provided the member or employe is scheduled to work and, for a witness, provided they actually testify.Voting or watching at a labor election site.Competition in international and world championships. A maximum of 30 workdays per leave calendar year for amateur athletes chosen to represent the United States in events sanctioned and authorized by the Amateur Athletic Union (AAU) of the United States or the United States Olympic Committee (USOC).
  27. (True or False): Up to four hours of administrative leave shall be granted to a member each leave calendar year for blood donation.
  28. (True or False): 30 days of administrative leave may be granted for official training periods as determined by the AAU or the USOC, travel time to and from the competition site, and a reasonable period of time at the competition site.
  29. TRUE OR FALSE? Administrative leave can be granted for employees once per ½ a calendar year so that a member can take a civil service exam?
  30. TRUE OR FALSE? Civil leave shall be used when a member is a subpoenaed witness who is a party in a civil suit?

    Only when a member is a witness not a party of the suit.
  31. Which of the following reasons can civil leave be used?
    Witness for a workman’s compensation claim

    When a member is a certified volunteer for the Red Cross disaster relief and working in that capacity.

    Once approved by the Commissioner, Members who are also Fire Fighters and working in that capacity at a disaster located within Pennsylvania.
  32. TRUE OR FALSE? Only personnel with two or more years credited service are eligible for leave to attend full‑time, out‑service training.
  33. How many days per calendar year are Military Reservists or Pa National Guardsmen allowed to take of Military Leave with Pay for the purpose of training?
  34. Military Leave WITH benefits is coded as MO and Military Leave WITHOUT benefits is coded MW:     True/False
  35. Permanent personnel who leave their jobs for the purpose of entering, voluntarily or involuntarily, any branch of the Armed Forces of the United States, any of its Reserve components, or any of its National Guard components for the purpose of training or service shall be granted military leave without pay:     True/False
  36. Approval for the request of military leave without pay with benefits and/or military leave without benefits without pay shall be done with correspondence and a copy of military orders being submitted through channels to the Director, Bureau of Personnel for approval by the Commissioner.     True/False
  37. Personnel in the National Guard , for Training and Active Duty, may be placed on leave with pay with benefits for a maximum of _______ workdays per leave calendar year.
  38. PA National Guard personnel that are ordered to service by the PA Governor for emergencies are not subject to the aforementioned 15-day entitlement.   True/False

    note: they are entitled leave as long as the disaster or emergency exist.
  39. Personnel have the right to return to employment at the time of, or prior to, the expiration of military leave upon notifying the Commissioner of the desire and availability to return to Commonwealth service.     True/ False
  40. Personnel shall not be eligible again for the full sick leave without pay entitlement until _____ months in an active pay status have elapsed from the last day without pay under the initial entitlement.
  41. A copy of the request for the individual’s change of duty status, as well as all related documents, shall be forwarded to the Director, Bureau of Personnel, within how long?
    2 weeks
  42. Personnel who utilize sick leave without pay on an intermittent or reduced-time basis, will earn Holiday Pay as they did prior to the beginning of the leave if the intermittent or reduced-time leave is expected to be for fewer than ___ calendar days.
  43. When requesting LEAVE TIME, Leave time shall be requested, used, and recorded to the nearest_____ hour
  44. Parental leave without pay benefits (under FMLA Family Medical Leave Act) may be granted for a period of up to _________ months when full time members have a child through childbirth, adoption or foster placement. The request should be made 2 weeks in advance.
    6 months
  45. Reduced time or intermittent work hours may be approved at the Commissioner or his designee’s discretion in conjunction with FMLA as follows:
    Intermittent or reduced-time leave shall not be granted after the initial six-month leave entitlement expires

    at any time, provided that the initial leave entitlement has not expired or been depleted
  46. Personnel who request a leave extension beyond the initial leave entitlement, shall submit a request through channels to the Director, Bureau of Personnel. The ____ or ___ shall make a specific recommendation regarding the request. In no case shall the total amount of parental leave exceed one year from the date of birth or of assuming custody of an adoptive or foster child. Select the two that apply:
    Troop Commander and/or Bureau Director
  47. Reemployment: Upon return from an approved absence under FMLA an individual shall have the right to return to the _____ position or to an ________ position with regard to pay and skill.
    same, equivalent
  48. The family care leave without pay entitlement shall not exceed _____ weeks.
  49. For members who shall be utilizing the family care leave, a CLEAN message of correspondence providing notification of the individuals change in duties shall be sent to :
    Director, Bureau of Personnel
  50. Once a members leave is complete they shall have the right to return to the same position in the same classification held before going on family care leave.     True/False
  51. Personnel who are absent without leave for five or more consecutive workdays shall be considered to have abandoned employment.     True/False
  52. True/False -Troop Commanders and Bureau Directors shall issue one orange sticker to employees designated as essential solely to facilitate their travel to and from the work site in those severe circumstances where the emergency conditions cause the closing of public roadways.
  53. True/False - The employee issued an orange sticker shall attach the sticker in the blank space on the left area of the I.D. card between the “Hair” and “Card No.” field names so the physical description information is visible.
  54. True/False It is the policy of the Department to provide equal opportunity for all personnel and applicants for employment without regard to race, color, religious, creed, ancestry, union membership, sex, sexual orientation national origin, AIDS or HIV status, or disability.
  55. The two types of workplace harassment are:
    Discriminatory and Sexual
  56. True/False The Department’s harassment policy shall extend to all Department-approved functions, including those attended outside of the workplace.
  57. True/False The Troop Commander is responsible for designating Equal Employment Opportunity Office Liaisons.
  58. Equal Employment Opportunity Office Liaisons shall ensure that the ______________ is contacted for all allegations of harassment or discrimination prior to taking any action(s), unless immediate action is necessary.
    Director of EEO Office
  59. Equal Employment Opportunity Office Liaisons within _________ working days of the initiation of an inquiry, compile a report of all facts developed and forward to the Director, EEO Office for final determination.
  60. Who conducts an EEO supervisory inquiry?
    • EEO Office Liaison
    • Designee Of the Director, EEO Office
  61. What are the responsibilities of a supervisor regarding the departments Harassment Policy?
    • Monitor the work environment for prohibited conduct
    • Consult with the Director, EEO Office before taking any action in response to any report of prohibited conduct, unless immediate action is necessary.
    • Promptly notify the Director, EEO Office or and EEO Office Liaison of all occurrences or allegations of prohibited conduct.
  62. What are some of the responsibilities of an employee of the department regarding harassment.
    • An employee of the Department shall promptly report prohibited conduct in accordance with the provisions of this regulation, whether the employee is a victim, witness, or other concerned individual
    • A member of the department shall promptly report prohibited conduct that comes to their attention in accordance with the provisions of this regulation and FR 7-1 General requirements
  63. You are a supervisor on the 1400 – 2200 shift, it is brought to you attention that a Trooper just had physical contact with a PCO. What should you do?
    Take immediate action (i.e. change work location, change shift, or change duty assignment)
  64. Allegations requiring investigation by the Bureau of Integrity and Professional Standards Investigation include:
    • Retaliation against a person for making an allegation of harassment or discrimination, or against a person cooperating in an inquiry/investigation of an allegation of harassment or discrimination
    • Inappropriate physical contact or egregious acts that, if founded, would warrant criminal prosecution as well as Department disciplinary action
  65. In regard to processing and documenting harassment, which of the following apply:
    • If the alleged offender is not a member or employee of the Department, the appropriate Commander/Director shall notify the Director, EEO Office of the circumstances. Upon notification the Director, EEO Office shall consult with the Chief Counsel’s Office.
    • Criminal Harassment, inappropriate physical contact, sexual misconduct, or other egregious acts that, if founded, may warrant criminal prosecution as well as disciplinary action by the department.
  66. When immediate action is required in this regulation and the Director, EEO Office was unable to be consulted prior to, the Director, EEO Office or an EEO Office Liaison notification shall be mead as soon as practicable but no later than _______ hours on the next business day.
  67. Prohibited conduct shall be report within how many days to ensure effective investigation?
  68. A charge must be filed with the U.S. EEO Commission within how many days of the alleged violation?
  69. A complaint must be filed with the PA Human Relation Commission within how many days of the alleged violation?
  70. In cases were the Director, EEO Office or the Director of BIPS is notified of reported prohibited conduct. How many days do one of the Directors shall apprise the other Director?
  71. Whenever a complaint has been filed with any court of law or outside agency alleging prohibited conduct against the department or department personnel, the investigation or inquiry shall be immediately referred to the ________________ for further action, as required.
    Chief Counsel’s Office
  72. Whenever a complainant is not satisfied with the final determination of the Director, EEO Office, the complainant may request reconsideration of the complaint. A request for reconsideration shall be sent in writing to the Executive Officer to the Deputy Commissioner of Administration and Professional Responsibility with in how many days?
  73. Members shall ensure the following information is written down for the next of kin when making a notification of deceased, seriously injured, or seriously ill persons:
    • The name, location, and telephone number of the police department investigating the incident.
    • The name of the contact officer.
    • The place where the person is or will be taken.
  74. (True or False): The identity of a person shall not be released to the news media until notification of the next of kin has been accomplished, unless the release is required to further the investigation.
  75. When making a notification of deceased, seriously injured, or seriously ill persons, which of the following apply:
    Notification shall be made in person and, if at all possible, with two members present. If it is not possible for two members to be present during notification, the assistance of a relative, member of the clergy, or close friend should be sought. At least one member should be in uniform.

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AR 4 Personnel
2015-09-08 00:52:05
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