AIS Ch. 3

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AIS Ch. 3
2015-09-15 23:26:58

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  1. Narratives, flowcharts, diagrams, and other written materials that explain how a system works.
  2. A written, step-by-step explanation of system components and how they interact.
    Narrative description
  3. 3 common system documentation tools. (DFB)
    • 1. Data flow diagram
    • 2. Flowcharts
    • 3. Business process diagram
  4. You must be able to... documentation to determine how a system works.
  5. You may need to... documentation to identify internal control strengths and weaknesses.
  6. More skill is needed to... documentation that shows how an existing or proposed system operates.
  7. A graphical description of a system.
  8. 3 types of flowcharts. (DSP)
    • 1. Document flowchart
    • 2. System flowchart
    • 3. Program flowchart
  9. Flowchart that shows the flow of documents and information between departments.
    Document flowchart
  10. Flowchart that shows the relationship among the input, processing, and output in an information system.
    System flowchart
  11. Flowchart that shows the sequence of logical operations a computer performs as it executes a program.
    Program flowchart
  12. A graphical description of the business processes used by a company.
    Business process diagram
  13. Graphic portrayals more readily reveal...
    internal control strengths and weaknesses.
  14. A pictorial, analytical technique used to describe some aspect of an information system in a clear, concise, and logical manner.
  15. 2 things flowcharts record. (HH)
    • 1. How processes are performed
    • 2. How documents flow through a business
  16. 4 categories of flowcharting symbols. (IPSF)
    • 1. Input/Output
    • 2. Processing
    • 3. Storage
    • 4. Flow/Miscellaneous
  17. 4 storage symbols. (DMPJ)
    • 1. Database (cylinder)
    • 2. Magnetic tape (snail)
    • 3. Paper file (triangle)
    • 4. Journal/Ledger (parallelogram)
  18. 7 flow/miscellaneous symbols. (DCOOTDA)
    • 1. Document flow (arrow)
    • 2. Comm. link (lightning bolt)
    • 3. On-page connector (circle)
    • 4. Off-page connector (home base)
    • 5. Terminal (oval)
    • 6. Decision (diamond)
    • 7. Annotation (brackets)
  19. 2 processing symbols. (CM)
    • 1. Computer (rectangle)
    • 2. Manual (trapezoid)
  20. 3 input/output symbols.
    • 1. Document (weird shape)
    • 2. Display (sideways shield)
    • 3. Data entry
  21. There are no... lines within computer processes.
  22. Flow should be...(direction) and to the...(direction)
    down, right
  23. Sections need...
  24. Multiple pages of flowcharts should have... and...
    headers, page #s
  25. Symbol names should be..., but...
    descriptive, brief
  26. Second-guess the... format.
  27. All documents should have a... and an...
    beginning, end
  28. Stacked document copies should have #s in the...
  29. Documents should... AND... on and off-page connectors.
    go into, come out of
  30. Documents should... as they are modified via manual processes.
    change names
  31. Manual processes do not need to indicate...
  32. Manual processes should have an... and an...
    input, output
  33. Computer processes require either a... or a... for time-of-day routines.
    keying, terminal
  34. Treat keying as a... where documents can...
    manual process, pass through
  35. Computer processes also require either the... or the... of information with a storage device.
    updating, retrieving