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When a unit training manager (UTM) interviews prospective candidates retraining
into Air Force specialty code 3S2X1, what are the two essential qualities the UTM must
have in order to conduct a successful interview?
The ability to work with people and communicate effectively.
For required training that is not offered at your base, who authorizes temporary duty
(TDY) to personnel to help develop and provide initial training at your base?
As the base education and training expert, what are the training program areas where
you provide advice and assistance?
- 1. Resolving a unit’s lack of training capability.
- 2. Clarifying and explaining unit training manager (UGM) problem areas.
- 3. Resolving scheduling conflicts between units and training providers.
- NOT 4. Resolving career development course (CDC) problems by scheduling one-on-one study sessions with the trainee.
The two systems of Air Force publications are...
standard and specialized
Which document is considered a specialized publication?
Career Field Education and Training Plan (CFETP).
Which type of publication is directive in nature?
The purpose of the coordination process of the Career Field Education and Training
Plan (CFETP) is to make sure...
total user-command mission-related requirements are identified
Which action do you take when coordinating and reviewing an Air Force job
qualification standard (AFJQS)?
Line through any tasks not required at your base.
Who authorizes that an Air Force job qualification standard (AFJQS) will be used as
a stand-alone document?
Air Force career field manager (AFCFM).
When evaluating a waiver request package, what are factors to consider when
determining whether the waiver request deserves approval?
- 1. Experience.
- 2. Education.
- 3. Training.
- NOT 4. Self-actualization.
Who is the approval authority for an Air Force specialty code (AFSC) mandatory
MAJCOM functional manager (FM).
What document, obtained from MilPDS, is used to provide an overall picture of
training progress in your unit?
On-the-job training (OJT) roster.
How can a supervisor help a trainee overcome his or her lack of motivation toward
Display a sincere interest in the training.
In reference to problem solving as a distinct method of counseling, what are the three phases of the three-phase process or cycle of helping?
- 1. Self-exploration.
- 2. Self-understanding.
- 3. Trainee action.
- NOT 4. Self-actualization.
How can you determine and verify that your unit has a lack of training capability
Find out if the necessary training can be provided in your unit.
If you have everything necessary for your training program, but you do not have the
necessities in sufficient quantity, you have a...
lack of training capacity
Which alternate training resources course type usually occurs with the purchase of
new equipment by the Air Force?
Civilian contracted courses.
What are considered a form of distance learning (DL)?
- 1. Computer-based instruction.
- 2. Correspondence courses.
- 3. Satellite broadcasts.
- NOT 4. Classroom stand-up instruction.
In reference to managing job site training (JST), which point of contact (POC)
performs the technical tasks necessary to implement distance learning (DL) at his or her
Technical site coordinator (TSC)
Job site training (JST) distance learning (DL) training requests submitted after the
annual data call are considered...
How often does a satellite broadcast center submit requirements for new equipment?
When using a satellite broadcast for delivery of job site training (JST), the JST point
of contact (POC) is responsible for...
- 1. verifying there is sufficient amount of course material.
- 2. making sure course material is inventoried.
- 3. safeguarding test material.
- NOT 4. sending no-show letters to commanders.
What are the basic steps in identifying and managing local training requirements?
Review, validate, consolidate and prioritize, and process the request.
How often does Second Air Force direct major commands (MAJCOM) to initiate
screening (data call) to all units via the base training manager?
Which form do you use to submit an out-of-cycle training request?
AF Form 403, Request for Special Technical Training.
After the member has acquired the appropriate signatures on the training report on
individual personnel (RIP) and returned the completed RIP to you, what is your next
Review the RIP for accuracy.
The Customer Service Information process (CSIP) is a method the field can use to
identity whether training problems exist. A training problem CSIP can help identify is if
does not meet some proficiency levels for tasks listed on the STS
As part of the training feedback process, within how many months of course
completion are field evaluation questionnaires (FEQ) sent to technical school graduates?
4 to 6.
The purpose of reviewing unit statistics during pre-visit preparations for conducting
a staff assistance visit (SAV) is to...
get an overall view of the unit training program
Compiling and reviewing unit statistics during pre-visit preparations for conducting
a staff assistance visit (SAV) reveals the following...
- 1. number of personnel in upgrade training (UGT).
- 2. percentage of personnel that have not finished the Air Force Training Course (AFTC).
- 3. percentage of personnel enrolled in career development courses (CDC).
- NOT 4. rank/grade of personnel.
When conducting a staff assistance visit (SAV), always begin the visit...
by briefing the commander and other unit leaders
If you have a high number of trainees and a low number of trainers in the work
center or section, you may have a...
lack of training capacity
After the staff assistance visit (SAV), you complete post-visit procedures, which
consists of out-briefing appropriate officials, preparing the report, and...
assisting with the corrective actions
Within how many days after the staff assistance visit (SAV) is the follow-up visit
60 duty days.
The Air Force Training Course (AFTC) includes these topics of instruction:
- 1. initiating the training process.
- 2. planning, scheduling, conducting, and evaluating training.
- 3. responsibilities and characteristics of key personnel in the training program.
- NOT 4. initiating a staff assistance visit (SAV).
Who is the target audience for the Air Force Training Course (AFTC)?
Supervisors, trainers, and task certifiers only.
When you conduct an education and training meeting, make sure your training
meeting is successful by...
having a purpose or objective
When preparing the education and training meeting minutes, use the date the...
minutes are distributed
The completed status of training (SOT) slides are sent to all pertinent personnel
before the SOT briefing for...
reviewing for accuracy
How often is the unit training manager (UTM) required to brief the status of training
(SOT) to the commander?
How often is the base training manager (BTM) required to brief the status of
training (SOT) to the wing commander?
How long is the base training manager (BTM) required to maintain the status of
training (SOT) data on file?
Within the maintenance complex, who is required to keep the maintenance group
commander informed on the status of training (SOT)?
Maintenance training flight.
Unit training managers (UTM) manage the maintenance training program in
accordance with what Air Force instructions (AFI)?
AFI 36–2201 and AFI 36–2232.
Who does the maintenance training manager coordinate with if there is a lack of
training capability in the unit?
Maintenance training flight (MTF).
How many days before the class start date does the maintenance training flight
(MTF) scheduler provides the class roster to the training provider?
What training provides individuals with mission-essential training needed to meet
the requirements of an assignment to a long- or short-tour location?
Enroute training is only authorized for tour lengths less than...
How often is a training detachment (TD) required to perform an instructional
system review (ISR) for each course taught?
On what date does the fiscal year begin?
Who is responsible for using procured funds for training personnel to meet mission
Unit training manager (UTM).
AFI 36–2306, The Education Services Program, is the basic authority for which Air Force program?
A condition for civilian personnel to participate in an on-base educational opportunity is...
Which organization is responsible for determining whether an educational institution is discriminating in its admission or treatment of students?
Education services officer (ESO).
What form is used by nonautomated education service centers (ESC) to report academic progress to the Military Personnel Flight (MPF) for Military Personnel Data System (MILPDS) input?
AF Form 186.
In the Air Force Automated Education Management System (AFAEMS), the student record (AF Form 186, Individual Record – Education Services Program) stores the participant’s...
education level and progress.
What action does the Education Service Center (ESC) take upon verifying a future out-processing student has missing grades or outstanding reimbursement action?
Update the out-processing checklist to “Visit Reqd” in virtual out processing.
Students who receive tuition assistance (TA) to obtain course credit by examination and then fail to take the examination are required to...
reimburse the TA unless waived by the education services officer (ESO).
How many days are students given to reply to tuition assistance (TA) reimbursement determinations?
Applications for a fellowship, scholarship, or grant must include a copy of the offer or award (if available), transcripts of previous academic work, a narrative outline of work to be undertaken, and...
a financial statement.
Which is not a goal of the Community College of the Air Force (CCAF)?
Excellence - Conduct the mission of the college by educating and training personnel to high standards.
Who developed the concept of the Service member’s Opportunity Colleges (SOC) program?
Civilian and military educators.
The purpose of an educational deferment is to prevent...
departure of a student on a permanent change of station (PCS) assignment before completing a specific educational program.
Which individual would qualify for an educational deferment?
A person completing a second baccalaureate degree that directly applies to the Air Force specialty code (AFSC).
The purpose of the Air Force Institute of Technology (AFIT) is to...
develop, conduct, and administer professional and technological educational requirements for the Air Force.
Officers may be eligible for a second Air Force Institute of Technology (AFIT) tour after completing an interim duty assignment of at least...
The total career Air Force Institute of Technology (AFIT) education for an individual may not exceed...
Which course is not written specifically for the professional military development of noncommissioned officers?
Career Development Course (CDC).
Which program is intermediate in the three-tier professional military education (PME) program for officers?
Air Command and Staff College.
Which program is at the top-level in the three-tier professional military education (PME) program for officers?
Air War College.
Where does an individual apply to retrain into another career field?
They complete a retraining request on the vMPF.
In the 3S2X1 career field, who reviews the retraining request application to make sure all mandatory requirements are met?
Who conducts an interview with the prospective retrainee who wants to enter the education and training career field?
The base 3S2X1 FM.
What is the reference for the mandatory knowledge and training requirements for an individual wanting to retrain into another AFSC?
What are the two key requirements for the education and training career field that are not immediately recognizable?
The ability to work with people and the ability to communicate effectively—both orally and in writing.
Who makes sure that the base training managers are qualified to conduct base training programs in support of mission requirements?
If training is required but not offered at your base, who may be able to provide you with the necessary personnel to make sure training is developed and provided?
Who do you get involved if training problems cannot be handled or resolved at a local level, depending on the severity of the problem?
Installation commander and/or the MAJCOM TM.
How can you assist units in establishing effective OJT functions?
Through the use of a good training program you set up for your UTMs.
What reference identifies the required training publications you need for each job task in an AFSC?
Part two of the CFETP or STS.
List the two categories of publications.
Directive and nondirective.
List two examples of specialized publications.
TOs and CFETPs.
How do you make inputs to a tentative training standard?
Line through (delete) any task, knowledge, or technical reference you determine is not required. Add the tasks and knowledge you feel should be included in the CFETP. Edit the task or knowledge statements that were not added or deleted to show your training requirements.
List the three types of edits you can make when you coordinate and provide recommendations to a publication.
- (1) Instructional.
- (2) Technical.
- (3) Composition.
Which type of edit are you performing when you make sure the information in a publication is valid, accurate, and up-to-date?
Which type of edit are you performing when you review a publication for common English mistakes?
What factors do you consider when determining whether a waiver request deserves approval?
Education, training, knowledge, experience, and other factors such as the required physical ability, aptitude, and qualifications the individual possesses.
What reference do you use to process waiver requests?
How do you identify personnel that are demonstrating unsatisfactory performance in UGT?
By reviewing the monthly OJT roster and computer products, and through work center visits and CDC feedback.
How do you proceed once you identify personnel who are having training problems?
Determine the deficiencies.
What process is initiated if a trainee fails to meet mandatory skill qualifications?
What is the primary reason for an AFSC downgrade?
A lack of performance at the awarded skill level or demotion.
Define training capability.
The ability to provide training.
What is a lack of training capacity?
You have the ability to provide training but not in sufficient quantity.
When there is a lack of training capability, at what organizational level should you first try to resolve the problem?
The lowest level.
If you have a lack of training capability and cannot resolve the problem within your unit, to what organizational level should you elevate your problem?
Base education and training.
Define job site training.
A type of distance learning where structured learning takes place without the physical presence of the instructor.
Who appoints the JST POC?
What is a downlink?
Training site that is equipped to receive programming from broadcast centers.
When does the JST POC ensure the classroom is set up to accommodate the number of students expected?
The day of the broadcast.
What does a Broadcast Center do?
Provides transmission service for training courses.
How often does Second Air Force conduct the formal training data call?
List the four basic steps used in managing local training requirements.
- (1) Review.
- (2) Validate.
- (3) Consolidate and prioritize.
- (4) Process the request.
What must you do to validate a local training request?
Determine if the training is mission essential and ensure requested training cannot be accomplished locally.
When you receive a RIP for a work center member from the formal training section, what must you verify?
Verify the work center member assigned to attend the formal course has completed the course prerequisite requirements.
What is an out-of-cycle request?
A request for training that is submitted before or after the annual data call.
When is it mandatory for the supervisor to sign the RIP?
When the member is taking leave in conjunction with the training TDY.
CSIL calls should be answered within how many duty days?
Five duty days.
Field visits are normally conducted within how many months of a student graduating a course.
4 to 6 months.
List the six phases you need to complete to make sure of the success of an assistance visit.
- (1) Pre-visit preparations.
- (2) Schedule the visit.
- (3) Conduct the visit.
- (4) Out-brief.
- (5) Prepare the report.
- (6) Assist in corrective actions.
Why do you review unit statistics during your pre-visit preparations?
These provide you with an overall view of the unit training program.
When conducting a SAV, how do you begin the “conduct a visit” phase?
With an in-briefing.
What is training capacity based on?
The number of trainees that can be effectively trained by one trainer.
List the areas you would review when you assess the quality of a training program.
Management procedures, experience levels, planning procedures, projected training needs, evaluation procedures, work standards versus requirements, communication channels, compliance with work center rules, and safety discipline.
During the “conduct a visit” phase of conducting a SAV, what three steps can you use to help assess your findings?
- (1) Define the problem.
- (2) Determine the cause of the problem.
- (3) Provide possible solutions and recommendations.
When do you conduct the out-brief for the CC?
When the SAV is concluded, before the report is written.
Within how many days do you distribute the SAV report?
Who is the target audience for the AFTC?
Personnel who are trainers and task certifiers.
Who can teach the AFTC?
3S2X1’s and civilian E&T personnel who are assigned to 3S2X1 personnel positions and have completed the AFTC are authorized to teach the course.
What is your first action when scheduling a training meeting?
Notify the personnel in advance.
What is needed for a meeting to be successful?
A definite purpose or objective.
When conducting a training meeting, what do you state to the attendees?
The purpose or objective of the meeting.
What is included in your meeting minutes?
Personnel in attendance, personnel absent, and an indepth description of items discussed, to include any items requiring further action.
Who does the training manager forward the SOT visual aids to when completed?
To all pertinent personnel so they can be reviewed for accuracy.
How often is the unit training manager required to brief the SOT to the unit commander?
When does the BTM brief the wing SOT?
At least quarterly.
How long does the BTM maintain the SOT data?
Which office is required to keep the personnel in their chain of command informed of the SOT within the maintenance complex?
Who chairs the monthly maintenance SOT?
The maintenance training manager manages the maintenance training program according to what instructions?
AFI 36-2232 and AFI 36-2201.
How often is the MIS required to be updated?
At least twice weekly.
What form is used to collect, consolidate, and verify inputs for TD courses?
AF Form 898.
What is the last thing the MTF scheduler will update in the MIS?
MTF/TD course attendance, no-shows and walk-ins.
Define enroute training.
A training program that provides individuals with mission essential training needed to meet the requirements of an assignment to short or long tour locations.
What does enroute training provide?
Weapon system training to aircraft maintenance personnel assigned to units with equipment or systems unfamiliar to the personnel in transition, or have not worked the system/MDS for 3 years (free-flow personnel).
When does evaluation take place during the ISD process?
It is continuous throughout the entire ISD process.
How often is an ISR accomplished?
When does the fiscal year begin?
The 1st of October.
How far out should you forecast your budget?
2 to 5 years.
Who approves the AF budget?
By what date do you need to have all of your funds obligated to prevent loss of funds?
Who is eligible to participate in the voluntary education program and in what order?
Active duty military, members of the ANG and AFRES personnel in the selected reserve, DOD employees, family members, military retirees, and members of the civilian community on a space-available basis.
Name one responsibility assigned to each level of command responsible for the education services program.
- (1) HQ USAF provides support and guidance by obtaining legislation, implementing DOD policies, preparing basic directives, reviewing financial plans, specifying priorities for program accomplishment, identifying particular programs for emphasis, visiting field activities, holding conferences, and resolving problems of Air Force-wide significance.
- (2) MAJCOMs monitor the programs within its command, ensuring adequate educational opportunities are available to all organizations within the command.
- (3) Installations implement and carry out the program.
How often are needs assessments conducted?
At least every three years or when a major population change occurs.
Who prepares the budget estimate?
What is the Air Force policy on nondiscrimination in the education services program?
It is Air Force policy that all aspects of the education services program are available to academically qualified individuals without regard to race, color, religion, sex, age, or national origin.
What system has automated the AF Form 186 (Education Record)?
What are the two purposes of the AF Form 186?
Stores a participant’s educational level and progress and serves as an advisement and counseling tool and a record of each participant’s education level and progress.
What action must the education services center take if a separating or retiring student has unresolved reimbursement or missing grade issues?
The ESC must expedite completion of unresolved issues.
What are the six conditions used to determine an individual’s eligibility for TA?
- (1) The individual establishes eligibility based on service retainability criteria referenced in AFI 36–2306. Officers incur a 2-year ADSC after completing the course or courses.
- (2) The local ESO or the ESO’s authorized representative advises the individual.
- (3) Appropriate entries are made on the individual’s AF Form 186, Individual Record—Education Services Program, or updated to the member’s automated education record in the AFAEMS.
- (4) The course has to apply to the individual’s planned educational or training goals. The individual must also satisfy any prerequisites for the course. The individual attends classes during off-duty hours, not necessarily limited to evening hours. The duty schedule may be adjusted to permit program participation, provided mission requirements are met and the individual performs normal work hours.
- (5) The school offering the course must be approved for tuition assistance studies and meet the specific criteria outlined in AFI 36–2306.
- (6) The ESO completes and approves the AF Form 1227, Authority for Tuition Assistance—Education Services Program.
What three types of educational institutions are approved for TA?
Colleges and universities; high schools; and post-secondary, technical, and occupational schools.
List the factors that you must examine before you approve TA for credit by examination.
- (1) The student must meet the institution’s eligibility requirements for this credit.
- (2) The institution counts credit established by examination as applicable towards its own degree in the curriculum being followed by the student.
- (3) The individual must be enrolled in the institution and program of study as stated on AF Form 186, indicating the individual’s intent to complete degree requirements with the same school.
- (4) The institution has to agree to return any fee if the student cannot take the requested examination for credit. In this case, the obligation incurred for tuition assistance is canceled.
- (5) The authorization of TA for credit by examination does not cover the fees required by schools for examinations to remove incomplete grades or for the administration of makeup tests.
- (6) Students are required to refund TA if they do not make a qualifying grade for credit.
- (7) Students who do not take the examination must reimburse TA unless waived by the ESO.
How long is the ADSC for an officer who uses TA?
What form is used to process withdrawals from courses in which tuition assistance was used and to process a waiver of TA reimbursement?
AF Form 118, Refund of Tuition Assistance - Education Services Program.
List the seven acceptable reasons TA may be waived.
- (1) Reassignment from the locality.
- (2) Extended TDY.
- (3) Emergency leave (of length to preclude completion).
- (4) Hospitalization (of length to preclude completion).
- (5) Change of military duties preventing completion.
- (6) Family health problems arising after the enrollment.
- (7) Approved voluntary separation programs.
Students are required to reimburse TA if they receive which grades in a course?
All “F” grades regardless of level, and “D” grades at the graduate level.
A student may reimburse TA by what three methods?
Cash payment, lump sum payroll deduction, and monthly payroll deduction.
What requirements must be met before AF personnel can apply for permission to accept a fellowship, scholarship, or grant from an eligible donor organization?
- (1) The recipient of the award is a winner of a competition in which the member was authorized to compete, if the purpose of the fellowship, scholarship, or grant is education or training.
- (2) The education or training to be received or the research to be performed by the applicant qualifies the applicant to satisfy a requirement or potential requirement of the Air Force, contributes to the applicant’s recognized potential for career service, or contributes to a project of value to the US.
- (3) The applicant agrees in writing to serve on active duty after completing the education, training, or research for the period specified in AFI 36–2107. 3–28
- (4) The applicant also must meet military and scholastic eligibility and assignment availability prerequisites for admission to the Air Force Institute of Technology (AFIT). These prerequisites are listed in the USAF ETCA.
Normally, what three conditions must be met before applications for non-governmental TA are approved?
- (1) The monetary grant associated with the award covers the cost of tuition and related fees.
- (2) The recipient certifies he or she will not accept a greater amount than the cost of sending him or her to the same school at Government expense.
- (3) The period of education, training, or research is ordinarily 2 years or less for Master’s Programs and 3 years for PhD Programs.
What is the mission of the CCAF?
To offer mission-related academic programs that enhance Air Force readiness by improving the technological, managerial, and leadership skills of enlisted members.
List the four goals of the CCAF.
- (1) Programs – Provide quality credentialing programs responsive to the needs of the Air Force and its enlisted personnel.
- (2) Awareness – Increase recognition of the value of the college.
- (3) Resources – Secure adequate staffing, funding, facilities, equipment, systems, and training to administer programs.
- (4) Values – Conduct the mission of the college by living out the Air Force core values of excellence, integrity, and service.
What role does the ESC play in the CCAF process?
Provide academic advice and offer financial assistance to Airmen planning and pursuing their educational goals. Courses conducted by regionally accredited civilian institutions through ESCs may satisfy some CCAF degree requirements.
In what career areas are CCAF degrees offered?
Aircraft and Missile Maintenance, Allied Health, Electronics and Telecommunications, Logistics and Resources, and Public and Support Services.
List the five requirements for a CCAF degree.
Technical education, LMMS, physical education, general education, and program elective.
Why was SOC developed?
To help strengthen and coordinate voluntary college-level educational opportunities for service members.
What pay is authorized for an AFELA participant?
What is required of an AFELA participant who resides in base housing?
Contact local base housing office to arrange rent payment.
What is the required course load for an AFELA participant?
Minimum full time course load.
Describe the active duty service commitment associated with the AFELA program.
All members incur an active duty service commitment of two months for every month of leave taken in addition to any current service obligations.
What is the purpose of an educational deferment?
To prevent an individual’s departure on a PCS assignment before the completion of a specific education program.
What is the purpose of AFIT?
To develop, conduct, and administer the Air Force professional and technological educational requirements.
What are the two schools within AFIT?
Graduate School of Engineering and Management and Civilian Institutions Programs.
What are the eligibility requirements for an officer applying for AFIT?
Be medically unrestricted for worldwide duty, be in the grade of colonel or below, have a competitive military record, be available for reassignment, have at least 3 years of intervening service (on the date of class entry) since their PCS education assignment.
What is the total period of AFIT education for anyone?
What are three categories of ECP courses?
Professional military education programs, specialized courses, and career development courses.
List the enlisted PME courses administered by ECP.
ALS Associate Program, NCOA Correspondence Course, and USAF SNCOA Correspondence Course.
Which enlisted PME courses are unauthorized for active duty Air Force enlisted personnel to enroll in?
ALS Associate DL Program and NCOA Correspondence Course.
Which PME course is considered the middle tier of the three-tier PME program for officers?
List the officer PME courses available through ECP.
SOC Nonresident Programs, ACSC DL, and AWC Nonresident Studies.