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What are the 2 parts of a General Ledger master data account?
- COA (data)
- -----Client level
- Company code level (data)
- -----Local/ Operating Chart of Accounts
Which of the following org units represents an independent financial legal entity?
You can assign one or more company codes to a single controlling area
True, so long as they all have the same fiscal calendar and COA.
In FI, an Account Group is a template for creating General Ledger accounts (the actual G/L account number)
The account group controls what fields will be hidden, required, optional or view-only
Every posting to a G/L account requires?
- Account Number
- Posting Key
What are the product cost controlling methods?
- Production Order
- Sales Order
What are the 6 True Cost Objects?
- Cost Center
- Internal Order
- Profitability Segment
- Cost Object***
When doing a Goods Receipt for PO, it hits 2 accounts in FI:
- Material Stock account (a g/l account for Raw, Semi, Finished goods for example)
- GR/IR account (goods receipt / invoice receipt)
Any goods movement that is a valuated movement hits FI. (material doc and accounting doc) Non-valuated movements do not hit FI (material doc only)
What are the effects of Goods Receipt from a Purchase Order?
- Increases physical inventory quantity in IM
- GR/IR posting in the GL
- Posts to material stock account in FI/GL
- Maybe creates controlling document (if the item contains a controlling cost object)
- Updates PO history
- Clears open requirements in requirements planning in MM (MRP)
What are the org levels for Purchase to Pay?
- Company code (this is where invoice verification, goods receipt and payment to vendor is processed)
- Plant (inventory management and requirements)
- Storage location
- Purchasing Org
- Purchasing Group (processes PO’s)
What are the 3 views in the Vendor Master?
- General Data (i.e. address, bank info)
- Company code data (i.e. payment transactions, reconciliation acct info)
- Purchasing Org Data (i.e. purchasing data, partner roles)
What are the 3 types of Master Data within MM?
- Material Master
- Vendor Master
- Purchasing info record (PIR)
Where do conditions (purchase price) come from within MM?
- A quote
- An outline agreement (contract)
- Prior PO (old or PO history)
- Purchasing info record (only one that is considered MD)
- Manually added by user
Purchasing of consumables vs. stock materials
- Consumables are NOT valuated in inventory (FI - material stock account)
- All consumables have zero value on the G/L material stock account
- Consumables WILL post value to G/L consumption account
- Consumables must have a manually added Cost Assignment Object (cost object) on the PO line item
What are the 3 Inventory Management stock types?
All material movements in inventory management generate a material document
A successful invoice verification results in an accounting document which then?
- Clears the open GR/IR
- Posts accounts payable for the Vendor sub-ledger/reconciliation account
At what level do you build BOMs?
What are the master data in Production?
- Material Master
- Work Center
- ----Activity Type (Controlling master data)
- ----Cost Center (Controlling master data)
- Work Center
- Component Allocation to the operation
Each operation in a routing requires a work center, what are they?
- Machine work centers
- Labor work centers
What 3 things are controlled by the work center?
- -----When items pass through a work center, there is a cost/charge for the operation.
Cost centers collect cost how?
- They are a Controlling object (cost object)
- They are a Sender and receiver of costs (true cost object)
- In production Costs are put on Costing sheet, which is part of the production order
- -----Activities, overhead, Materials and Process are posted there. (WIP)
Cost element accounting is 1 of the 5 methods of controlling.
- Links costs to the general ledger accounts (primary cost elements) in production:
- ---Production Labor costs
- ---Production Material costs
- ---Production Overhead costs
- ---Production Process costs
What is the difference between primary cost and secondary cost?
Primary cost element is linked to the G/L account in FI
Cost center – collects costs and can be assigned to a cost center hierarchy
- Cost center is master data in CO
- A profit center is assigned in the cost center
Where will you find activities in the production order?
- In the work center (in the costing tab)
- Routing has operations, operations have work centers, work centers have activities
Why is product costing done? Or, what are the uses of product cost estimate? (controlling perspective)
- Production cost planning – determine the standard cost for a material
- Cost object controlling – track planned costs vs. actual cost like a controller does
- Determine Actual Costs
- Settle Costs (plan vs. actual)
- Determine Inventory Value on the GL
What do you use product cost estimate for ? (SD,FI,PA,CO/PP perspective)
- Material Pricing in SD
- Material Valuation In FI
- Profitability Analysis (PA)
- Cost object controlling (CO/PP)
What is the effect of Releasing a Product Cost Estimate in FI ?
Updating (posting) the new stock value to the G/L Material Stock account (raw, semi, finished)
What are the steps of material planning in PP ?
- Create product cost estimate (if necessary)
- Forecast of future demand (SOP)
- Demand Transfer
- -----Creates independent requirements and dependent requirement
- Run MRP
- -----Generates planned orders
- Convert Planned Orders to Production Orders
- -----Converts Dependent Requirements to Order Reservations
What is allowed after the Production Order is released (None of the following happens until an order is released)?
- Goods issue is allowed (called material withdrawal or staging in the slides)
- CO captures actuals and variance on the costing sheet in the production order
- Shop Floor Activities can start (work can be performed on the order)
- Confirmations of operations can be done.
- Goods receipt is allowed → IM, FI, CO
- Settlement can be performed
What happens when a Goods Receipt is posted for a production order?
- Generates Controlling document [most important COGM]
- Generates Accounting document [most important- inventory value finished goods increases]
- Generates Material doc [most important- posting record of 101 movement into IM stock)
- --Transfer Requirement (TR) in WM is created(optional if using WM module)
- --GR slip (optional output)
- --Output (optional)
- --Prod Order Status changes
- --Stock quantity increase in finished goods in IM
- --Account determination to the GL to the stock G/L account
- --General Ledger Account for stock is posted
What information does every material movement have in IM ?
- Material Number
- Org Unit Levels
- Movement type
Stock transfer vs. stock transport order
- A stock transfer occurs in IM only MRP can’t plan/see the move
- A stock transport order is a type of purchase order, provides visibility to MRP into inventory movements so it can plan accordingly.
Where do you create deliveries?
At a shipping point (which is an org unit)
What are the 3 org units that make up a Sales Area?
- Sales Org
- Distribution channel
Org Structure for SD.
- Company Code
- Sales Area
- Storage Location
- Shipping Point
A sales order can only be created in a single sales area per sales doc. (you can see the sales area in the header)
What are the Master Data objects on a sales order?
- Customer Master (x4; sold to, ship to, bill to, payer) [required]
- Material Master [required]
- Condition Master [required]
- Output Master
- Customer material info record (optional)
What are the 3 sections/parts of a customer master?
- General data
- Company code data
- Sales area
What are the 4 mandatory partner functions on a sales order?
- Sold to
- Ship to
- Bill to
What are the 4 categories of condition classes in SD pricing?
Transfer Orders are used for picking in SAP WM
(which can be EWM, WM or lean WM)
When do you get an A/R posting and revenue posting in the order to cash process?
When the invoice in SD (Billing) is created
What are the effects of creating an SD billing document?
- Posts FI G/L’s for A/R , Revenues and Taxes (maybe more)
- Updates order [doc flow]
- Updates delivery [doc flow]
- Updates sales info system
- Updates customer credit management account (A/R)
- Updates profitability analysis
What are the worklists in SD?
- Shipping (delivery due list)
- Goods issue
What kind of things do profit centers represent?
- Line of business
- Location [i.e. geographic]
What are the typical types of questions that can be asked with Profit Center Accounting?
- What is the operating profit of a profit center?
- Which fixed asset value is assigned to a profit center?
- -----Return on investment
- Which areas of responsibility exceeded their plan during the last month?
- -----Cost management
- Which goods and services were provided or sold in the enterprise?
- -----Management of internal sales and activities
What are the typical questions answered by Profitability Analysis?
- Contribution of individual market segment
- Contribution margin target of individual sales units
- Success of marketing activities
- Revenue and cost structure
Where do you view all transaction history of an asset?
- Asset history sheet (which only records Asset transactions)
- -----Can be linked to controlling activities
- Can also view on the Asset Explorer
Where do you find the depreciation key on an asset?
How many depreciation areas can an asset have?
As many as required
What is required for an Asset transaction
- Posting key
- Transaction type
What are the types of internal orders?
- Overhead cost centers
- Investment orders
- Accrual orders
- Orders with revenue
What does an internal order do?
- Plan cost
- Post Actual costs (track)
- Post commitments (track)
- Can settle to an asset master record or any true cost object
Which 2 documents generate commitments (when an IO is present)?
- Purchase requisition
- Purchase order
- -----Projects can also generate and track commitments
What can be a receiver of costs during settlement?
- Any true cost object (i.e. cost center, order, project, asset, etc…)
When is an Internal Orders value at zero?
After a FULL settlement
What is a depreciation run?
A periodic transaction that is run for assets
What is the Org structure for Plant Maintenance?
- Company code
- Maintenance planning plant
- Maintenance plant
What is a functional location?
Hierarchical ordered structure (mask) that represent a technical system, building or part thereof. They could described as:
- Spatial (i.e. “building 1”)
- Technical (i.e. “pump”)
- Functional or process-oriented
Which are the technical objects (master data for maintenance orders)?
- Functional Location
- Serial numbers
Where will you see an assigned construction type?
- Equipment master
- Functional Location
What views does an equipment master record have?
What are the steps of corrective/unplanned maintenance?
What are the reference technical objects in a maintenance notification?
- Functional location
- Material with serial #
What are the steps for performing maintenance with a stock item?
- Order (with automatic reservation) [PM/MM]
- Check (availability check) [PM/MM]
- Release (Reservation / MRP) [PM/MM/CO]
- Goods Issue (for order) [PM/MM/FI/CO]
- Technical completion [PM/MM]
What are the steps for performing maintenance with a non-stock item?
- Order (with auto purch. Req.) [PM/MM]
- Purchase order [PM/MM/CO]
- Goods Receipt [PM/MM/CO/FI]
- Technical Completion [PM/MM]
- Invoice [PM/MM/FI/CO]
What is being posted during overall completion confirmation?
- Measurements and activities, tasks, services
What are the steps of corrective maintenance?
- Create order [PM]
- Plan and cost (Plan) [PM/MM/CO]
- Execute and cost (Actual) [PM/MM/CO/FI]
- Invoice receipts (non-stock) [PM/MM/CO/FI]
- Settlement [PM/MM/CO/FI]
- Business completion
Why would project systems be used?
- Something that’s complex/unique
- A need for planning and control (i.e. budgets, dates, payments)
- It’s very cross-departmental (SD, purchasing, accounting)
- A hierarchy of project parts/components is needed
What is a network?
A series of related activities
What are the functions of a WBS element?
- Periodic processing
- Payment data
What are the periodic processing activities in a project?
- Overhead, process costs
- Interest calculations
- Results analysis
What are the functions of a network/activity?
- Internal activity
- External activity/service
- Periodic processing
- Costs activity
What are the planning activities for a project?
- Project structures
- Costs & Revenues
What are the parts of cost planning in a project?
Cost element planning
Easy cost planning
Projects and orders
Cost planning using activities/network costing
What do you do with HR time entered in CATS?
- Track attendance/absence
- Confirmation of activities
- Internal cost allocations
What are target components for CATS time transfer?
- Plant maintenance/Customer Service
- Project systems
What are the period end activities for a project?
- Overhead rules
- Project interest calculations
- Cost forecast
- Progress analysis
- Results analysis
- Incoming orders
What are the SAP ERP HCM processes?
- Organizational Management
- SAP e-recruiting
- Personnel Management
- Personal Development
- Training & Event Management
- Time management
- Performance management
- Personnel Cost Planning
What is the enterprise structure in HR (organizational structure)?
- Company Code
- Personnel Area
- Personnel sub-area
What is the personnel structure in HR?
- Employee group
- Employee sub-group
- Payroll area
What is the organizational structure/plan in HR?
- Org unit
- Job key (“team leader”, description of duties of job)
What is a payroll area?
An org unit that is used for running payroll.
What is the relationship between a person, a position and organizational management?
A person is assigned to a position, which is then assigned to:
- Personnel structure
- Cost center
- Org unit
- Enterprise structure
What are the ways to maintain a Personnel File?
- Single Screen (one employee, one info type)
- Fast Entry (one info type, multiple employees)
- Personnel Actions (one employee, multiple info-types)
What are the points of integration within personnel development?
- Timing and event management
- Organizational management
- Personnel administration
- Logistics (POs and goods receipt for external training services)
- Shift planning
- Enterprise compensation management
What are the appraisal types?
- 360 degree
What can an employee maintain in ESS employee self-service?
- Time management
- Skills and appraisals
- Life and work events
- Personal information
What can a manager maintain via MSS Manager self-service?
Internal→ Activity allocation