PMP ITO

Card Set Information

Author:
cbass
ID:
49074
Filename:
PMP ITO
Updated:
2010-11-11 23:31:10
Tags:
Project Management PMP
Folders:

Description:
PMP Inputs Tools & Outputs
Show Answers:

Home > Flashcards > Print Preview

The flashcards below were created by user cbass on FreezingBlue Flashcards. What would you like to do?


  1. Integration Management
    processes and activities needed to properly coordinate all aspects of the project to meet stakeholder expectations

    • Processes:
    • 4.1 Develop project charter
    • 4.2 Develop project management plan
    • 4.3 Direct and manage project execution
    • 4.4 Monitor and control project work
    • 4.5 Perform integrated change control
    • 4.6 Close project or phase
  2. Develop Project Charter
    Authorizes a project or phase

    • Inputs:
    • 1. SOW
    • 2. Business Case
    • 3. Contract
    • 4. EEF
    • 5. OPA

    • Tools:
    • 1. Expert Judgment

    • Outputs:
    • 1. Project Charter
  3. Develop Project Management Plan
    Collection of all subsidiary plans

    • Inputs:
    • 1. Project Charter
    • 2. Outputs from planning processes
    • 3. EEF
    • 4. OPA

    • Tools:
    • 1. Expert Judgment

    • Outputs:
    • 1. Project Management Plan
  4. Direct and Manage Project Execution
    PM directs performance of activities in the plan

    • Inputs:
    • 1. Project Management Plan
    • 2. Approved Change Requests
    • 3. EEF
    • 4. OPA

    • Tools
    • 1. Expert Judgment
    • 2. Project Management Information System

    • Outputs:
    • 1. Deliverables
    • 2. Work performance information
    • 3. Change requests
    • 4. Project Management Plan updates
    • 5. Project Document Updates
  5. Monitor and Control Project Work
    constantly measure and report performance; determine appropriate preventative & corrective action

    • Inputs:
    • 1. Project management plan
    • 2. Performance reports
    • 3. EEF
    • 4. OPA

    • Tools:
    • 1. Expert Judgment

    • Outputs:
    • 1. Change requests
    • 2. Project management plan updates
    • 3. Project document updates
  6. Perform Integrated Change Control
    continuously manage changes & maintain a baseline

    • Inputs:
    • 1. Project management plan
    • 2. Work performance information
    • 3. Change requests
    • 4. EEF
    • 5. OPA

    • Tools:
    • 1. Expert Judgment
    • 2. Change control meetings

    • Outputs:
    • 1. Change request status updates
    • 2. Project management plan updates
    • 3. Project document updates
  7. Close project or phase
    procedures to close a project or phase

    • Inputs:
    • 1. Project management plan
    • 2. accepted deliverables
    • 3. OPA

    • Tools:
    • 1. Expert Judgment

    • Outputs:
    • 1. Final product, service or result transition
    • 2. OPA updates
  8. Scope Management
    processes needed to ensure the project includes all the work required and ONLY the work required to complete the project successfully; carefully identifies what IS and IS NOT included in the project (ie. project boundaries)

    • processes:
    • 5.1 Collect requirements
    • 5.2 Define Scope
    • 5.3 Create WBS
    • 5.4 Verify Scope
    • 5.5 Control Scope
  9. Collect Requirements
    define and document stakeholder needs to meet project objectives

    • Inputs:
    • 1. Project charter
    • 2. Stakeholder register

    • Tools:
    • 1. Interviews
    • 2. Focus Groups
    • 3. Facilitated Workshops
    • 4. Group Creativity Techniques
    • 5. Group Decision Making techniques
    • 6. Questionnaires & surveys
    • 7. Observations
    • 8. Prototypes

    • Outputs:
    • 1. Requirements documentation
    • 2. Requirements management plan
    • 3. Requirements traceability matrix
  10. Define Scope
    develops a detailed, written scope statement

    • Inputs:
    • 1. Project charter
    • 2. Requirements documentation
    • 3. OPA

    • Tools:
    • 1. Expert Judgment
    • 2. Product analysis
    • 3. Alternatives Identification
    • 4. Facilitated workshops

    • Outputs:
    • 1. Project Scope Statement
    • 2. Project Document updates
  11. Create WBS
    subdivides the work into smaller, more manaageable components

    • Inputs:
    • 1. Project scope statement
    • 2. Requirements documentation
    • 3. OPA

    • Tools:
    • 1. Decomposition

    • Outputs:
    • 1. WBS
    • 2. WBS dictionary
    • 3. Scope baseline
    • 4. Project document updates
  12. Verify Scope
    formalizing acceptance of completed project deliverables

    • Inputs:
    • 1. Project Management Plan
    • 2. Requirements Documentation
    • 3. Requirements Traceability Matrix
    • 4. Validated Deliverables

    • Tools:
    • 1. Inspection

    • Outputs:
    • 1. Accepted Deliverables
    • 2. Change Requests
    • 3. Project Document Updates
  13. Control Scope
    monitoring status and controlling changes to the project scope

    • Inputs:
    • 1. Project management plan
    • 2. work performance information
    • 3. requirements documentation
    • 4. requirements traceability matrix
    • 5. OPA

    • Tools:
    • 1. Variance analysis

    • Outputs:
    • 1. Work performance measurements
    • 2. OPA updates
    • 3. Change Requests
    • 4. Project Management Plan updates
    • 5. Project document updates
  14. Time management
    processes needed to ensure timely completion of the project

    • processes:
    • 6.1 Define Activities
    • 6.2 Sequence Activities
    • 6.3 Estimate Activity Resources
    • 6.4 Estimate Activity Durations
    • 6.5 Develop Schedule
    • 6.6 Control Schedule
  15. Define Activities
    identifying the activities that must be performed

    • Inputs:
    • 1. Scope baseline
    • 2. EEF
    • 3. OPA

    • Tools:
    • 1. Decomposition
    • 2. Rolling Wave Planning
    • 3. Templates
    • 4. Expert Judgment

    • Outputs:
    • 1. Activity List
    • 2. Activity Attributes
    • 3. Milestone List
  16. Sequence Activities
    identifying activity dependencies

    • Inputs:
    • 1. activity list
    • 2. activity attributes
    • 3. milestone list
    • 4. project scope statement
    • 5. OPA

    • Tools:
    • 1. Precedence Diagram Method (PDM)
    • 2. Dependency determination
    • 3. applying leads and lags
    • 4. Schedule network templates

    • Outputs:
    • 1. Project schedule network diagrams
    • 2. project document updates
  17. Estimate activity resources
    estimating the type & quantity of resources needed

    • Inputs:
    • 1. activity list
    • 2. activity attributes
    • 3. resource calendars
    • 4. EEF
    • 5. OPA

    • Tools:
    • 1. Expert judgment
    • 2. alternatives analysis
    • 3. published estimating data
    • 4. bottom-up estimating
    • 5. project management software

    • Outputs:
    • 1. Activity resource requirements
    • 2. resource breakdown structure (rbs)
    • 3. project document updates
  18. Estimate activity durations
    estimating durations of individual activities

    • Inputs:
    • 1. activity list
    • 2. activity attributes
    • 3. activity resource requirements
    • 4. resource calendars
    • 5. project scope statement
    • 6. EEF
    • 7. OPA

    • Tools:
    • 1. expert judgment
    • 2. analogous estimating
    • 3. parametric estimating
    • 4. bottom-up estimating
    • 5. project management software

    • Outputs:
    • 1. activity duration estimates
    • 2. project document updates
  19. Develop Schedule
    analyzing sequences, durations, resource requirements and contstraints to create the project schedule

    • Inputs:
    • 1. activity list
    • 2. activity attributes
    • 3. network diagrams
    • 4. resource requirements
    • 5. resource calendars
    • 6. duration estimates
    • 7. scope statement
    • 8. EEF
    • 9. OPA

    • Tools:
    • 1. network analysis
    • 2. critical path method
    • 3. critical chain method
    • 4. resource leveling
    • 5. what-if scenario analysis
    • 6. applying leads & lags
    • 7. Schedule compression
    • 8. Scheduling tool

    • Outputs:
    • 1. Project schedule
    • 2. Schedule baseline
    • 3. Schedule data
    • 4. Project document updates
  20. Control Schedule
    monitoring status and managing changes to the schedule baseline

    • Inputs:
    • 1. Project management plan
    • 2. project schedule
    • 3. work performance information
    • 4. OPA

    • Tools:
    • 1. Performance reviews
    • 2. variance analysis
    • 3. project management software
    • 4. resource leveling
    • 5. what-if scenario analysis
    • 6. adjust leads & lags
    • 7. schedule compression
    • 8. scheduling tool

    • Outputs:
    • 1. work performance measurements
    • 2. OPA updates
    • 3. change requests
    • 4. project management plan updates
    • 5. project document updates
  21. Cost Management
    processes for estimating, budgeting & controlling costs so the project can be completed within budget

    • processes:
    • 7.1 Estimate Costs
    • 7.2 Determine Budget
    • 7.3 Control Costs
  22. Estimate Costs
    estimating the costs of resources needed to complete project activities

    • Inputs:
    • 1. Scope baseline
    • 2. project schedule
    • 3. human resources plan
    • 4. risk register
    • 5. EEF
    • 6. OPA

    • Tools:
    • 1. Expert Judgment
    • 2. Analogous Estimating
    • 3. Parametric Estimating
    • 4. Bottom-up estimating
    • 5. Three-point estimates
    • 6. reserve analysis
    • 7. cost of quality
    • 8. project management estimating software
    • 9. vendor bid analysis

    • Outputs:
    • 1. activity cost estimates
    • 2. basis of estimates
    • 3. project document updates
  23. Determine Budget
    aggregating estimated costs to establish cost baseline

    • Inputs:
    • 1. Activity cost estimates
    • 2. basis of estimates
    • 3. scope baseline
    • 4. project schedule
    • 5. resource calendars
    • 6. contracts
    • 7. OPA

    • Tools:
    • 1. cost aggregation
    • 2. reserve analysis
    • 3. expert judgment
    • 4. historical relationships
    • 5. funding limit reconciliation

    • Outputs:
    • 1. cost performance baseline
    • 2. project funding requirements
    • 3. project document updates
  24. Control costs
    monitoring status and maanging changes to the cost baseline

    • Inputs:
    • 1. Project Management Plan
    • 2. Project funding requirements
    • 3. work performance information
    • 4. OPA

    • Tools:
    • 1. Earned value management
    • 2. Forecasting
    • 3. To-complete performance index
    • 4. performance reviews
    • 5. variance analysis
    • 6. project management software

    • Outputs:
    • 1. work performance measurements
    • 2. budget forecasts
    • 3. OPA updates
    • 4. change requests
    • 5. project management plan updates
    • 6. project document updates
  25. Quality Management
    processes to ensure the project will satisfy the needs for which it was undertaken & implement a quality management system

    • processes:
    • 8.1 Plan Quality
    • 8.2 Perform Quality Assurance
    • 8.3 Perform Quality Control
  26. Plan Quality
    identifying relevant quality requirements/standards& documenting how th eproject will demonstrate compliance

    • Inputs:
    • 1. Scope baseline
    • 2. stakeholder register
    • 3. cost performance baseline
    • 4. schedule baseline
    • 5. risk register
    • 6. EEF
    • 7. OPA

    • Tools:
    • 1. cost-benefit analysis
    • 2. cost of quality
    • 3. control charts
    • 4. benchmarking
    • 5. experiments
    • 6. statistical sampling
    • 7. flowcharting
    • 8. proprietary methodologies
    • 9. additional quality planning tools

    • Outputs:
    • 1. Quality management plan
    • 2. Quality metrics
    • 3. Quality checklists
    • 4. Process improvement plan
    • 5. Project document updates
  27. Perform Quality Assurance
    ensuring the project uses all processes needed to meet requirements. the ultimate purpose of QA is quality improvement

    • Inputs:
    • 1. project management plan
    • 2. quality metrics
    • 3. work performance information
    • 4. QC measurements

    • Tools:
    • 1. Plan quality & perform quality control tools
    • 2. quality audits
    • 3. process analysis

    • Outputs:
    • 1. OPA updates
    • 2. Change requests
    • 3. Project management plan updates
    • 4. Project document updates
  28. Perform quality control
    monitoring results for compliance & recommending necessary changes

    • Inputs:
    • 1. project management plan
    • 2. quality metrics
    • 3. quality checklists
    • 4. work performance measurements
    • 5. approved change requests
    • 6. deliverables
    • 7. OPA

    • Tools:
    • 1. cause/effect diagram
    • 2. control charts
    • 3. flowcharting
    • 4. histogram
    • 5. pareto chart
    • 6. run chart
    • 7. scatter diagram
    • 8. statistical sampling
    • 9. inspection
    • 10. approved change requests review

    • Outputs:
    • 1. QC measurements
    • 2. Validated changes
    • 3. Validated deliverables
    • 4. OPA updates
    • 5. change requests
    • 6. Project management plan updates
  29. Human Resources Management
    processes that organize and manage the project team

    • Processes:
    • 9.1 Develop HR plan
    • 9.2 Acquire Project Team
    • 9.3 Develop Project Team
    • 9.4 Manage Project Team
  30. Develop HR plan
    establishing roles, responsibilities, reporting relationships & creating a staffing management plan

    • Inputs:
    • 1. Activity resource requirements
    • 2. EEF
    • 3. OPA

    • Tools:
    • 1. Org charts & position descriptions
    • 2. Networking
    • 3. Organizational Theory

    • Outputs
    • 1. Human Resources Plan
  31. Acquire Project Team
    getting the human resources needed to complete the project

    • Inputs:
    • 1. Project management plan
    • 2. EEF
    • 3. OPA

    • Tools:
    • 1. Pre-assignment
    • 2. negotiation
    • 3. acquisition
    • 4. virtual teams

    • Outputs:
    • 1. staff assignments
    • 2. resource calendars
    • 3. project management plan updates
  32. Develop project team
    improving competencies, interaction of the team & overall team environment

    • Inputs:
    • 1. staff assignments
    • 2. project management plan
    • 3. resource calendars

    • Tools:
    • 1. Interpersonal skills
    • 2. Training
    • 3. Team building
    • 4. Ground rules
    • 5. co-location
    • 6. recognition and rewards

    • Outputs:
    • 1. Team performance assessments
    • 2. EEF updates
  33. Manage project team
    tracking performance, providing feedback, resolving issues & coordinating changes

    • Inputs:
    • 1. Staff assignments
    • 2. project management plan
    • 3. team performance assessments
    • 4. performance reports
    • 5. organizational process assets

    • Tools:
    • 1. observation & conservation
    • 2. performance appraisals
    • 3. conflict management
    • 4. issue log
    • 5. interpersonal skills

    • Outputs:
    • 1. EEF updates
    • 2. OPA updates
    • 3. change requests
    • 4. project management plan updates
  34. Communication management
    processes to ensure the timely & appropriate generation, collection, distribution, storage & ultimate disposition of the project

    processes:

    • 10.1 Identify Stakeholders
    • 10.2 Plan communications
    • 10.3 Distribute information
    • 10.4 Manage stakeholder expectations
    • 10.5 Report performance
  35. Identify Stakeholders
    identifying the interests, involvement & influence of people & organizations impacted by the project

    • Inputs:
    • 1. Project charter
    • 2. procurement documents
    • 3. EEF
    • 4. OPA

    • Tools:
    • 1. Stakeholder analysis
    • 2. expert judgment

    • Outputs:
    • 1. Stakeholder register
    • 2. stakeholder managemetn strategy
  36. Plan communications
    determining the information needs of stakeholders

    • Inputs:
    • 1. stakeholder register
    • 2. stakeholder management strategy
    • 3. EEF
    • 4. OPA

    • tools:
    • 1. communication requirements analysis
    • 2. communication technology
    • 3. communication models
    • 4. communication methods

    • Outputs:
    • 1. communications management plan
    • 2. project document updates
  37. Distribute Information
    making information available in a timely manner

    • Inputs:
    • 1. Project management plan
    • 2. performance reports
    • 3. OPA

    • Tools:
    • 1. Communication methods
    • 2. Information distribution tools

    • Outputs:
    • 1. OPA updates
  38. Manage Stakeholder Expectations
    communicating and working with stakeholders to meet their needs and resolve issues

    • Inputs:
    • 1. Stakeholder register
    • 2. Stakeholder management strategy
    • 3. Project management plan
    • 4. Issue log
    • 5. Change log
    • 6. OPA

    • Tools:
    • 1. Communication methods
    • 2. Interpersonal skills
    • 3. Management skills

    • Outputs:
    • 1. OPA updates
    • 2. Change requests
    • 3. Project management plan updates
    • 4. Project document updates
  39. Report Performance
    collecting & disseminating performance information

    • Inputs:
    • 1. project management plan
    • 2. work performance information
    • 3. work performance measurements
    • 4. budget forecasts
    • 5. OPA

    • Tools:
    • 1. Variance analysis
    • 2. Forecasting methods
    • 3. Communication methods
    • 4. Reporting Systems

    • Outputs:
    • 1. Performance reports
    • 2. OPA updates
    • 3. Change requests
  40. Risk management
    processes concerned with planning, identifying, analyzing, responding and controlling project risks

    processes:

    • 11.1 Plan risk management
    • 11.2 Identify risks
    • 11.3 Perform qualitative risk analysis
    • 11.4 Perform quantitative risk analysis
    • 11.5 Plan risk responses
    • 11.6 Monitor & control risks
  41. Plan risk management
    how to approach, plan & execute risk management

    • Inputs:
    • 1. Project scope statement
    • 2. cost management plan
    • 3. schedule management plan
    • 4. communications management plan
    • 5. EEF
    • 6. OPA

    • Tools:
    • 1. Planning meetings and analysis

    • Outputs:
    • 1. risk management plan
  42. Identify risks
    determining which risks might affect the project

    • Inputs:
    • 1. risk management plan
    • 2. activity cost estimates
    • 3. activity duration estimates
    • 4. scope baseline
    • 5. stakeholder register
    • 6. cost management plan
    • 7. schedule management plan
    • 8. quality management plan
    • 9. project documents
    • 10. EEF
    • 11. OPA

    • Tools:
    • 1. Documentation reviews
    • 2. Information gathering techniques
    • 3. checklist analysis
    • 4. assumptions analysis
    • 5. diagramming techniques
    • 6. SWOT analysis
    • 7. Expert judgment

    • Outputs:
    • 1. risk register
  43. Perform Qualitative risk analysis
    prioritizing risks for further analysis or action (probability v. impact)

    • Inputs:
    • 1. risk register
    • 2. risk management plan
    • 3. project scope statement
    • 4. OPA

    • Tools:
    • 1. risk probability and impact
    • 2. probability and impact matrix
    • 3. risk data quality assessment
    • 4. risk categorization
    • 5. risk urgency assessement
    • 6. Expert judgment

    • Outputs:
    • 1. risk register updates
  44. Perform quantitative risk analysis
    numerically analyzing the potential effect of identified risks

    • Inputs:
    • 1. risk register
    • 2. risk management plan
    • 3. cost management plan
    • 4. schedule management plan
    • 5. OPA

    • Tools:
    • 1. data gathering and representation techniques
    • 2. quantitative risk analysis and modeling techniques
    • 3. expert judgment

    • Outputs:
    • 1. risk register updates
  45. Plan risk responses
    how to enhance opportunities & reduce threats

    • Inputs:
    • 1. risk register
    • 2. risk management plan

    • Tools:
    • 1. strategies for negative risks or threats
    • 2. strategies for positive risks or opportunities
    • 3. contingent response strategies
    • 4. expert judgment

    • Outputs:
    • 1. risk register updates
    • 2. risk-related contract decisions
    • 3. project plan updates
  46. Monitor & Control risks
    monitoring identified risks, identifying new risks & evaluating risk response plans

    • Inputs:
    • 1. risk register
    • 2. project management plan
    • 3. work performance information
    • 4. performance reports

    • Tools:
    • 1. Risk Reassessment
    • 2. Risk Audits
    • 3. Variance & Trend Analysis
    • 4. Technical performance measurement
    • 5. Reserve Analysis
    • 6. Status Meetings

    • Outputs:
    • 1. Risk register updates
    • 2. OPA updates
    • 3. change requests
    • 4. Project plan updates
    • 5. Project document updates
  47. Procurement management
    processes to acquire products, services or results from outside the project team

    • processes:
    • 12.1 Plan procurements
    • 12.2 Conduct procurements
    • 12.3 Administer procurements
    • 12.4 Close procurements
  48. Plan Procurements
    documenting purchasing decisions, specifying the approach, and identifying potential sellers

    • Inputs:
    • 1. Scope baseline
    • 2. Requirements documentation
    • 3. Teaming agreemetns
    • 4. Risk Register
    • 5. Risk-related Contract decisions
    • 6. Activity resource requirements
    • 7. Project schedule
    • 8. Activity cost estimates
    • 9. Cost performance baseline
    • 10. EEF
    • 11. OPA

    • Tools:
    • 1. Make-or-buy analysis
    • 2. Expert Judgment
    • 3. Contract types

    • Outputs:
    • 1. Procurement management plan
    • 2. Procurement statements of work
    • 3. Make-or-buy decisions
    • 4. procurement documents
    • 5. source selection criteria
    • 6. change requests
  49. Conduct procurements
    obtaining seller responses, selecting a seller and awarding a contract

    • Inputs:
    • 1. Project management plan
    • 2. Procurement documents
    • 3. Source selection criteria
    • 4. Qualified seller list
    • 5. Seller proposals
    • 6. Project documents
    • 7. Make-or-buy decisions
    • 8. Teaming agreements
    • 9. OPA

    • Tools:
    • 1. Bidder conferences
    • 2. Proposal evaluation techniques
    • 3. Independent estimates
    • 4. Expert Judgment
    • 5. Advertising
    • 6. Internet Search
    • 7. Procurement negotiations

    • Outputs:
    • 1. Selected sellers
    • 2. Procurement contract award
    • 3. Resource calendars
    • 4. Change requests
    • 5. Project management plan updates
    • 6. Project document updates
  50. Administer Procurements
    managing procurement relationships, monitoring contract performance, and making changes as needed

    • Inputs:
    • 1. Procurement documents
    • 2. Project management plan
    • 3. Contract
    • 4. Performance Reports
    • 5. Approved Change Requests
    • 6. Work Performance Information

    • Tools:
    • 1. Contract Change control system
    • 2. Procurement performance reviews
    • 3. Inspections and audits
    • 4. Performance reporting
    • 5. Payment systems
    • 6. Claims administration
    • 7. Records management system

    • Outputs:
    • 1. Procurement documentation
    • 2. OPA updates
    • 3. Change requests
    • 4. Project management plan updates
  51. Close procurements
    completing & settling each contract, including resolution of any open items

    • Inputs:
    • 1. Project management Plan
    • 2. Procurement documentation

    • Tools:
    • 1. Procurement audits
    • 2. Negotiated settlements
    • 3. Records management system

    • Outputs:
    • 1. Closed procurements
    • 2. OPA updates

What would you like to do?

Home > Flashcards > Print Preview