Admin to Early Childhood

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Admin to Early Childhood
2011-03-27 18:05:56

Ch. 4-10
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  1. Decision-making process
    A set of eight steps that includes identifying a problem. Selecting a solution, and evaluating the effectiveness of the solution.
  2. Problem
    A discrepancy between an existing and a desired state of affairs.
  3. Decision criteria
    Factors that are relevant in a decision.
  4. Decision Implementation
    Putting a decision into action; includes conveying the decision to the persons who will be affected by it and getting their commitment to it.
  5. Certainty
    The implication that the outcome of every possible alternative is known.
  6. Uncertainty
    A condition under which there is not full knowledge of the problem and reasonable probabilities for alternative outcomes cannot be determined.
  7. Risk
    The probability that a particular outcome will result from a given decision.
  8. What are some characteristics of a decision tree?
    • Based on traditional pro and con lists we make
    • Present possible options
    • For more complex problems
    • Involves getting all pertinent information
  9. 3 Elements of Creative Potential
    • Expertise
    • Creative-thinking skills
    • Intrinsic Task Motivation
  10. Expertise
    Understanding, abilities, knowledge, proficiencies, necessary in the field of creative endeavor
  11. Creative-Thinking Skills
    The personality characteristics associated with creativity, the ability to use analogies, as well as the talent to see familiar in a different light.
  12. Intrinsic Task Motivation
    The desire to work on something because it's interesting, involving, exciting, satisfying, or personally challenging.
  13. Creativity
    The ability to produce novel and useful ideas.
  14. How do problems differs?
    • well-structured problems: straightforward, familiar, easily defined problems.
    • Ill-structured problems: new problems in which information is ambiguous or incomplete
    • Programmed decision: a repetitive decision that can be handled by a routine approach.
    • Non-programmed decisions: decisions that must be custom-made to solve unique and nonrecurring problems.
  15. What are some programmed decision making aids?
    • Policy
    • Procedure
    • Rule
  16. Policy
    A general guid that establishes parameteres for making decisions about recurring problems.
  17. Procedure
    A series of interrelated sequential steps that can be used to respond to a well structured problem. (policy implementation)
  18. Rule
    An explicit statment that tells managers what they ought or ought not to do (limits on procedural actions).
  19. 4 Different Decision Making Styles
    • Directive
    • Analytic
    • Conceptual
    • Behavioral
  20. What are some advantages of group decision making?
    Make more accurate decisions, more complete info, greater diversity of experiences and perspectives, more alternative ideas, increase acceptance of idea, increase legitimacy of solution.
  21. What are some disadvantages of group decision making?
    More time consuming less efficient, minority domination can influence decision process, increased pressures to agree with others, ambiguos responsbility for outcomes.
  22. 4 Individual Techniques for Problem Solving
    • Analytical
    • Computer Aided
    • Wishful thinking
    • Analogies and metaphors
  23. 3 Group Techniques for Problem Solving
    • Brainstorming
    • Reverse Brainstorming
    • Cardstorming
  24. Guidelines for Brainstorming
    • Identify real problem
    • Identify owner of problem
    • Identify alternatives
    • Develop written plan
    • Get consensus
    • Monitor progress by appointing monitors
  25. 3 Components to a Program Vision (Cutris and Carter)
    • Management and Overseeing
    • Coaching and Mentoring
    • Building and Supporting Communities
  26. Leadership
    Means planning for change, then implementing, putting into operation, and evaluating those changes.
  27. Administration
    Focuses on keeping the center running, through committees, policies and regulations
  28. Power
    Ability to influence another's behavior.
  29. Authority
    Vested right to try to influence others
  30. Organization
    A group of persons organized for some end or work
  31. Responsibility
    An obiligation to perform assigned activites.
  32. Mentoring
    To serve as a trusted couselor or teacher to another (person).
  33. Characteristics of Successful Leaders
    • Provide social support for employees
    • Provide high task orientation
    • Provide high degree of technical expertise
    • Maintian high degree of role differentiation
    • Provide general supervision (as opposed to being "nosy')
  34. Characteristics of Power
    • Typically increases when it is given away, since more employees and more ideas come involved
    • Not guaranteed, some would rather die than change for someone else
    • Has to be earned, where authority
  35. 5 Types of Power
    • Coercive
    • Reward
    • Legitimate
    • Expert
    • Referent
  36. Coercive Power
    Power based on fear
  37. Reward Power
    Power based on the ability to distribute something that others value.
  38. Legitimate Power
    Power based on one's position in the formal hierarchy.
  39. Expert Power
    Power based on one's expertise, special skill, or knowledge.
  40. Referent Power
    Power based on identification with a person who has desirable resources of personal traits.
  41. 4 Types of Leaders and their Influence
    • Exploitative Authoritative
    • -Workers afraid to talk to management
    • Benevolent Authoritative
    • -Workers less afraid
    • Consultative
    • -Workers fairly free to talk
    • Partcipative Group
    • -Friendly interactions, productive problem solving atmosphere
    • -Management knows worker problems
  42. Leadership
    • Supportive
    • Developing
    • Recognizing
    • Rewarding
    • Team building and conflict resolution
    • Networking
  43. Management
    • Planning
    • Clarifying
    • Monitoring
    • Problem solving
    • Informing
  44. Employment Planning
    The process by which managment ensures it has the right number and kinds of people in the right places at the right time, who are capable of helping the organization achieve its goals.
  45. Job Analysis
    An assessment of the kinds of skills, knowledge, and abilities needed to sucessfully perform each job in an organization.
  46. Define job description an job specification and the difference between them?
    • A job description is a written statement of what
    • a job holder does, how it is done, and why it is done. A job specification is a statement of
    • the minimum acceptable qualifications that an incumbent must possess to perform a given job successfully. The difference between them is that the job description tells what the employee actually does at work while the job specification detail the set of skills that the employee in that position needs to be able to do the work.
  47. What are some selection devices
    Interviews, aptitude tests and interest tests are selction devices that are used to help managers predict which job candidate will be the best fit for the job they are applying for.
  48. What are some potential biases in interviews?
    • Prior knowledge about the applicant will bias the interviewer's evaluation
    • The interviewer tends to hold a sterotype of what represents a good applicant
    • The interviewer tends to favor applicants who share his or her attitudes
    • The order in which applicants are interviewed will influence evaluations.
    • The order in which information is elicited during the interview will influence evaluations.
    • Negative information is given unduly high weight
    • The interviewer may make a deicision concerning the applicant's suitability within the first four or five minutes of the interview.
    • The interviewer may forget much of the interview's content within minutes after its conculsion
    • The interview is most valid in determining an applicant's intelligence level of motivation, and interpersonal skills
    • Structured and well-organized interviews are more reliable than instructed and unorganized ones.
  49. What is a behavioral/situational interview?
    • An interview in which candidates are observed not only for what they say but how they behave to determine how they might behave under stress
    • -Canidates are presented a complex situation and asked to "deal with" it,
    • -Research indicated that behavioral interviews are nearly eight times more effective than other interview formats.
  50. Objectives of the Orientation
    • To reduce the intial anxiety all new employees feel as they begin a new job
    • To familiarize new employees with the job, the work unit, and the organization as a whole
    • To facilitate the outsider-insider transition
  51. Sexual Harassment
    • Sexual suggestive remarks, unwanted toughing and sexual advances, requests for sexual favors, or other verbal and physical conduct for sexual nature.
    • -Creates an intimidating, offensive, or hostile environment
    • -Unreasonably interferes with an individual's work
    • Adversely affects an employee's employment opportunities.
  52. What are ways you can prevent violenc in the workplace?
    • Training supervisory personnel to identify troubled employees before the problem results in violence
    • Desinging employee assistance programs specifically to help individuals in need
    • Implementing stronger security mechanism
    • Preventing violence paraphernalia from entering facilities altogether
  53. How do you deal with Survivor Syndrome
    • Provide opportunities for employees to talk to counselors about their guilt, anger and anxiety
    • Provide group discussions for the survivor to vent their feelings.
    • Implement employee participation programs such as empowerment and self-managed work teams
  54. Symptoms of Stress
    High stress levels result in changes in health through metabolism, increased heart and breathing rates, increased blood presusre, headaches and increased risk of heart attacks. Other psychological symptoms include increased tension and anxiety, boredom and procrastination- all which lead to decreases in productivity. Beahvior related symptoms include chagnes in eating habits, increased smoking or substance consumption, rapid speech or sleep disorders.
  55. How to Reduce Stress
    Some stress in organizations is absolutely necessary but too much can be harmful. First to limit stress to make sure employees are matched to their jobs and taht they understand the extent of their authority. By letting employees know what is expected of them, role conflict, and ambiguity canb e reduced. Redesinging jobs can also help ease workload-related stressors. Employees should also have more input in those decisions and aspects of the job that affect them. Many companies also offer employee assistance and wellness programs.
  56. Stimulating Innovation
    • 3 things pertain to stimulating innovation-the organization’s structure, it’s culture, and it’s human resource practices. With the organization’
    • structure, promoting flexibility, adaptation and
    • cross-fertilization make adoption of innovations
    • easier; plus having easy availability of resources is a key building block. An organization’s culture must have several variables to promote innovation: acceptance of ambiguity, tolerance of the impractical, low external controls, tolerance of
    • risks, tolerance of conflict, focus on ends rather
    • than on means and open systems focus.
  57. External Forces of Change
    Economic changes, technological advances, government laws and regulations.
  58. Internal Forces of Change
    Introduction of new equipment or products when management redefines or modifies its strategies, etc.
  59. 3 Categories of Change
    • Structure
    • Technology
    • People
  60. Techniques for Reducing Stress
    • Education and communication
    • Participation
    • Facilitation and support
    • Negotiation
  61. Sources of Stress
    • Constraints and Demands
    • Personal stressors: family issues, personal economic problems, personality characteristics.
    • Organizational stressors: Task and role demands, technological advancements, downsizing, restructuring
  62. 2 Personality Types
    • Type A: People who have a chronic sense of urgency and an excessive competitive drive
    • Type B: People who are relaxed and easygoing and accept change easily
  63. What you should know about attitudes when trying to understand employees?
    An employee’s attitude may be linked with their productivity, absenteeism, and turnover. Managers are more interested in job-related attitudes- Job satisfaction, job involvement, and organizational commitment.
  64. Components to the big 5 Model of Personality
    • Extroversion: sociable, talkative and assertive
    • Agreeableness: good-natured, cooperative, and trsuting
    • Conscientiousness: responsible, dependable, persistent, and achievement oriented.
    • Emotional Stability: positive; calm, enthusiastic and secure
    • negative; tense, nervous, depressed, and insecure
    • Openness to experience: imaginative, artistically sensitive, and intellectual
  65. Emotional Intelligence
    • An assortment of non-cognitive skills, capabilities, and competencies that influences a person’s ability to cope with environmental demands and pressures.
    • Composed of: Self-awareness, self-management, self-motivation, empathy, social skills
  66. Perception
    The process of organizing and interpreting sensory impressions in order to give meaning to the environment.
  67. Influences on Perception
    • Personal Characteristics: Attitudes, personality, motives, interests, past experiences, and expectations.
    • Target Characteristics: Relationship of target to its backgroud, closeness/similarity to other things, context in which we see objects/events.
  68. How we learn, shape behavior
    • Operant Conditioning: Voluntary or learned behavior is a function of its consequences.
    • Social learning theory: Learn through observation and direct experiences, modeling behavior of others.
    • Shaping behavior: Positive and negative reinforcement, punishment, extinction.
  69. The Different stages of Team Development
    • Stage 1: Forming
    • -the team experiences uncertainty about its purpose, structure, and leadership
    • Stage 2: Storming
    • -Intragourp conflict predominates within the group
    • Stage 3: Norming
    • -Close relationships develop and group members begin to demonstrate cohesiveness
    • Stage 4: Performing
    • -The team develops a structure that is fully functional and accepted by team members.
    • Stage 5: Adjourning
    • -The team prepares for its disbandment
  70. Work Group
    • a group that interacts primarily to share information and to make decisions that will help
    • each member perform within his or her area
    • of responsibility
  71. Work Team
    a group that engages in collective work that requires joint effort and generates a positive synergy
  72. What Teams Need
    • Clear expectations
    • Common understanding of the team leader role
    • Adequate resources
    • Empowerment
    • Feedback
    • Importance and value
    • Compatibility with each other
  73. Challenges to Creating Team Behaviors
    • Managers attempting to introduce teams into organization face the most difficulty when:
    • -Individual employee resistance to teams is strong
    • -Where the national culture is individualistic rather than collectivist
    • -When an established organization places high values on a significantly rewards individual achievement.
  74. How To Shape Team Behavior
    • -proper selection: hire employees who have both the technical skills and the interpersonal skills required to fulfill team roles
    • -employee training: provide training that involves employees in learning the behaviors required to become team players
    • -rewarding the appropriate team behaviors: create a reward system that encourages cooperative efforts rather than competitive ones
  75. How to Strengthen Relationships
    • -important to have strong relationships between staff
    • -develop an atmosphere of trust and respect
    • -maintain confidentiality
  76. Effect Diversity has on Teams
    • -fresh and multiple perspectives on issues help the team identify creative or unique solutions and avoid weak alternatives
    • -difficulty of working together may make it harder to unify a diverse team and reach agreements
    • - although diversity’s advantages dissipate with time, the added-value of diverse teams increases as the team becomes more cohesive
  77. Motivation
    The willingness to exert high levels of effort to reach organizational goals, conditioned by the effort's ability to satisfy some individual need
  78. Need
    An internal state that makes certain outcomes appear attractive
  79. Maslow's Hierarchy of Needs
    • There is a hierarchy of five human needs; as each need becomes satisfied, the next becomes dominant.
    • -physiological: food, drink, shelter, sex
    • -saftey: physical safety
    • -Social: affiliation with others, affection, frienship
    • -Esteem: internal (self-respect, autonomy and achievement); external (statues, recognition, and attention)
    • -Self-actualization: personal growth and fulfillment
  80. McClelland's 3 Needs Theory
    • Need for Achievement: the drive to excel, to achieve in relation to a set of standards, to stirve to succed
    • Need for Power: the need to make others behave in a way that they would not have behaved otherwise
    • Need for affiliation: the desire for friendly and close interpsonal relationships
  81. Core Job Dimensions
    • Skill variety
    • Task indentity
    • Task signifance
    • Autonomy
    • Feedback
  82. Skill Variety
    The dgree to which the job requires a variety of activities so the worker can use a number of different skills and talents.
  83. Task Identity
    The degree to which the job requires completion of a whole and identifable piece of work
  84. Task Significance
    The degree to which the job affects the lives or work of other people
  85. Autonomy
    The degree to which the job provides freedom, independence, and discretion to the individual in scheduling the work and in determing the procedures to be used in carrying it out
  86. Feedback
    The degree to which carrying out the work activities required by the job results in the individual's obtaining direct and clear information about the effectiveness of his or her performance.
  87. Flexibility: The Key to Motivating a Diverse Workforce
    • Recognizing the different personal needs and goals of individuals
    • Providing a diversity of rewards to match the varied needs of employees
    • Being flexible in accommodating the cultural difference with a diverse workforce when attempting to motivate workers
  88. What are some Compensation Alternatives
    • Competency-Based Compensation
    • Broad-banding
    • Stock Options
  89. Competency-Based Compensation
    A program that pays and rewards employees on the basis of skills, knowledge, or behaviors they possess
  90. Broad-banding
    Pre-set pay level, based on the degree to which competencies exist, and allow an employee to contribute to the organization.
  91. Stock Options
    A program that allows employees to purchase company stock at a fixed prices, and profit when company performance increases its stock value.
  92. What are some work-life balance alternatives?
    • Flextime
    • Job sharing
    • Telecommunting
  93. Flextime
    A scheduling option that allows employees to select what their work hours will be within some specified parameters
  94. Job Sharing
    A type part-time work that allows two or more workers to split a traditional 40 hour a week job
  95. Telecommunting
    A system of working at home on a computer that is linked to the office
  96. How Can Entrepreneurs Motivate Employees
    • Giving Employees Power By:
    • -Allowing them to complete the whole job
    • -Having employees work together across departments and function in the organization
    • -Using participate decisions making in which employees provide input into decisions.
    • -Delegating decisions and duties, turning over the responsibilty for carrying them out to employees.
    • -Redesigning their jobs so they have discreation over the way they do their work.